Arizona State University · 17 hours ago
Operations Coordinator
Tempe, AZ
Full-time
Onsite
Mid Level
$52K/yr - $52K/yr
3+ years expArizona State University is a leading institution in higher education, and they are seeking an Operations Coordinator to oversee event logistics and student staffing. The role involves supervising student staff, managing event operations, and ensuring successful outcomes for various events within the Student Pavilion.
EducationNon ProfitUniversities
Responsibilities
Supervises, leads, trains and monitors the activities of assigned student staff
Assists with the hiring and recruitment of assigned student staff
Oversee student employee work, including work allocation, training and problem resolution; evaluate performance; motivate employees to achieve peak productivity and performance
Manages scheduling of student staff using departmental employee scheduling and management application (Subitup)
Responsible for weekly time reconciliation and approvals using departmental employee scheduling and management application (Subitup) and Workday
Assists in coordinating activities of Event and Meeting Services/Operations
Oversees event set-ups and works closely with student staff and clients to ensure the successful operation of meeting and event spaces within the Student Pavilion building
Oversees and assess all customer service and quality control initiatives, interacting with students, faculty, staff and guests during events to ensure successful outcomes
Advance student experiences to cultivate community, healthfulness, and skill building
Collaborates with custodial staff and maintenance staff as necessary to ensure event spaces are cleaned and maintained
Manages student communication and project management platforms including but not limited to: Slack, Google Team Drives and Trello
Ensures all media, sound and audio-visual equipment are in working order
Prepares budget proposals, recommendations, and approvals where appropriate
Established budget control system for controlling expenditures
Researches and recommends equipment purchases and maintains inventories
Contributes to the development and oversees the implementation of training and workshops with high impact on program and/or participants; monitors logistics, scheduling and participant communications
Administers safety and security protocols, offering clear direction to the student staff that ensures appropriate facility use and behavior, while adhering to policy and procedure
Represents the Events and Centers team on various department and university committees
Works with management team to evaluate effectiveness and potential of Memorial Union and Student Pavilion programs/functions
Provides assistance, information and guidance to faculty, staff, and outside organizations regarding ASU, Memorial Union, Student Pavilion, and Event and Meeting Services
Will include nights and weekends with flexible days and hours based on program needs. Serves on an on-call basis as principal respondent to building emergencies and off-standard situations, as appropriate
Support University wide events, such as Move-In and Welcome Week, Homecoming and Family Weekend
Participates in assessment efforts within the department, including basic tracking of activities, program evaluation, and measurement of learning outcomes
Qualification
Required
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved
Preferred
Evidence of a Master's degree in related field
Demonstrated knowledge of the principles and practices pertaining to Student Unions in higher education and related operations and/or student programs
Demonstrated knowledge of event setups and operations
Demonstrated evidence of audio-visual equipment
Demonstrated knowledge of management and supervisory principles and practices
Experience working in a service-focused environment
Experience working with students in a higher education environment
Demonstrated knowledge of budgeting and accounting principles
Demonstrated knowledge of basic project management
Experience in budget preparation and forecasting
Experience in establishing and maintaining effective working relationships
Evidence of effective communication skills
Benefits
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
Low-cost health, dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement.
Paid time for volunteer and professional development.
10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
Wellness program for preventative health education and screenings.
Disability and leave program for income protection.
Employee assistance for free and confidential behavioral health services.
ASU Discounts to sports/events along with discounts with ASU partnerships.
Company
Arizona State University
Arizona State University is a public research university offers undergraduate, graduate, and professional programs across various fields.
10001+ employees
H1B Sponsorship
Arizona State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (206)
2024 (159)
2023 (202)
2022 (158)
2021 (102)
2020 (91)
Funding
Current Stage
Late StageTotal Funding
$75.57MKey Investors
US Department of EnergyU.S. Department of Energy Office of ElectricityAmeriCorps Public Allies
2025-01-21Grant· $11.2M
2024-08-28Grant· $1M
2024-07-09Grant· $0.27M
Leadership Team
Philip Regier
University Dean for Educational Initiatives and CEO of EdPlus at ASU
Ara Austin
Clinical Assistant Professor
Recent News
2026-01-22
GlobeNewswire
2026-01-20
Company data provided by crunchbase