Galen College of Nursing · 1 day ago
Campus Registrar
San Antonio, TX
Full-time
Onsite
Mid Level
3+ years expGalen College of Nursing is dedicated to delivering high-quality nursing education and empowering nurses to change lives. The Campus Registrar is responsible for planning, organizing, and supervising the development and operations of the Academic Records area, ensuring the integrity and accuracy of student records while providing support to students, faculty, and staff.
Higher Education
Responsibilities
Provide quality student service which says to students, "I Care" and demonstrates the College’s commitment to thoughtful, equitable treatment of all students in the areas of registration and academic records, and to insure the confidentiality and accuracy of student records
Select, train, evaluate, schedule, and supervise campus Academic Records staff to fulfill department goals and work objectives and assure the delivery of consistent, friendly support to students, faculty and staff
Assure the integrity, security, and accuracy of student academic records, maintaining accurate student records as it pertains to student statuses, graduation dates, grades, attendance and student disciplinary actions or advisement
Verify that students have met all enrollment/admission requirements inclusive of background checks and meeting admission test thresholds
Process Graduate records to facilitate inclusion in graduation ceremony/program and to assure students ability to sit for NCLEX® with the state boards of nursing
Provide oversight for processing all readmission students
Provide timely notification to students of changes to their status with the college – probation, dismissals, etc
Coordinate work and assist other functional campus teams to meet needs of students
Contact and/or meet with students on a routine basis regarding attendance, performance and progression in the program; documenting all student interactions in CampusVue
Provide support and assistance to all students including: Initial intake of students, making sure student understands and agrees with transfer credit awarded
Registration Assistance including verifying all pre-requisite/co-requisite rules are met
Processing waitlists as space permits
Registering students who are repeating
Assist students with all questions and issues
Assist students with schedule adjustments during Add/Drop week or at other times in the term as needed (advising student to impact of choices being made – completion and financial aid)
Assist students with ordering of uniforms
Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses
Track all site specific clinical requirements that the students may have to meet to make sure they are ready for classes
Provide student transcripts and verifications for students wishing to pick these up at the campus
Provide professional assistance and support to the Academic Leadership of the campus
Provide reports and analysis relative to student enrollment, registration, attendance, grades and other information that they might require from Academic Records in the course of performing their duties
Coordinate work with the Student Success personnel to assure that students are receiving the assistance and resources needed to be successful
Assist as needed with budget planning at the campus by providing information on student enrollment relative to performance in classes, retention and completion
Relay information, comments/complaints received from the students so the campus may address situations as they arise. If recommendations for improvement to the Academic Records area come out of this process, coordinate/implement improvements to alleviate areas of concerns that are identified
Participate in all campus academic meetings
Assist faculty and staff as needed with interfaces to CampusVue
Assure compliance with all policies and procedures as outlined the Student Catalog, Faculty Handbook, and the College Policy & Procedure Manual, at the campus-level
Provide information on policies and procedures to students and staff when requested
Work with students and the Director(s) of Clinical Education to insure compliance with both Galen and affiliate requirements for participation (immunizations, CPR, drug screenings, etc.)
Support College/Campus goals
Monitor campus’ performance as outlined in the campus Institutional Effectiveness Plan and assist in the development of the action plans to meet campus goals
Lead the Campus Academic Records staff in contributing to the attainment of goals outlined for the campus
Track and report on Student interactions
Track and report on Student Placement and work to achieve campus strategic goal for placement
Track and report on all other campus goals
Assist in the production of class and examination schedules which, as much as possible, serve the needs and preferences of faculty and students and insure that the classrooms assigned meet the needs of quality instruction
Work with the program directors, to facilitate the creation of schedules, calendars or room grids and maintain all classroom calendars and course schedules throughout each term and update assigned faculty in CampusVue as needed
Participate in all campus activities that directly interface with students- such as orientation, open house, graduation; expectation is attendance at a minimum of three graduations per year
Other duties as assigned
Qualification
Required
Bachelor's degree in a business-related field required
Knowledge or willingness to learn current student systems, for example, CampusVue and Canvas, Unitime, Verified Credentials
Knowledge or willingness to learn current college catalog, policies, procedures
Knowledge or willingness to learn state requirements for licensure
Knowledge or willingness to learn campus resources for the support of the students
Knowledge of registration and records procedures and systems
Knowledge of supervision
Ability to handle multiple responsibilities, visualize changes and solutions
Ability to achieve cooperation in the mediation of disputes
Ability to communicate orally with coworkers, customers, clients, or the public in a face-to-face, one-to-one or group setting
Ability to work cooperatively with other employees, various levels of management, and students
Ability to work under pressure and complete tasks by deadline dates
Ability to work in a fast pace environment
Ability to walk, stand, and sit for long periods of time
Ability to speak concisely and effectively to communicate needs
Ability to operate a personal computer and other office equipment
Normal motor skills and eye-hand coordination
Preferred
Three (3) years' experience in college or academic setting preferred
Benefits
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
Free counseling services and resources for emotional, physical, and financial well-being
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
Consumer discounts through Abenity.
Retirement readiness, rollover assistance services, and preferred banking partnerships.
Education assistance (tuition, student loan, certification support, dependent scholarships).
Colleague recognition program.
Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Company
Galen College of Nursing
Founded in 1989 with a sole focus on nursing education, Galen College of Nursing is one of the largest private nursing schools in the United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Vogt
President & CEO
Company data provided by crunchbase