The Church of Jesus Christ of Latter-day Saints · 5 hours ago
Executive Assistant
Salt Lake City, UT
Full-time
Onsite
Senior Level
6+ years expThe Church of Jesus Christ of Latter-day Saints is seeking a senior level Executive Assistant to support multiple Office Managers within the Correlation Divisions. This role involves performing a variety of advanced and confidential tasks, managing communications, coordinating projects, and maintaining strict confidentiality while providing administrative support.
Non ProfitReligion
No H1B
Responsibilities
Represent the Correlation Department Divisions in various communication forms (electronic, telephonic, in person, etc.)
Assigned to provide administrative assistance to multiple Office Managers each Correlation Division
Coordinates programs, projects, and/or processes specific to the assigned operating office or manager being supported, following up on project details and activities and ensuring that deadlines are met
Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements
May assist in budget preparation and control activities including monitoring project or department budgets, submitting expenses and keeping management appraised of budgetary status
Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, financial records, and reports (including creating charts and graphs). May also perform research and make recommendations to leadership
Serves as an administrative liaison between senior management and other key leaders both internally and externally regarding department activities
Provides support within an environment of strict confidentiality, including across divisions within the Correlation Department
Answers and screens complex and routine telephone and email requests
Prepares correspondence, memoranda, reports, etc
Prepares and distributes meeting minutes
May lead and train lower-level employees
Assist in maintaining unity within the team
May utilize one or more lower-level employees on a project basis
A member of the Correlation Administration Division staff pool and will be assigned additional responsibilities beyond those in any specific division, as needed
Other duties as assigned
This position requires working in office 5 days/week during regular office hours. Though there may be times when working from home will be approved as an exception
Qualification
Required
Comfortable running Teams and Zoom meetings
High school diploma or equivalent plus two years' post high school education or training
6+ years of administrative assistant experience
Advanced ability to communicate in writing and verbally
Advanced ability to work well with others and adapt to changing needs
Time-management skills a must
Advanced office skills including complex research and analytical abilities and advanced experience with office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment
Preferred
Bi-lingual (English with another language) preferred but not required
Familiarity with PowerPoint and other presentation formats preferred
Familiarity with SharePoint preferred
Broad knowledge of the organization's structures, functions, and key personnel preferred but not required
Office management and budgeting experience preferred, including experience ordering phones, computers, monitors, and other office equipment and managing the rotation/cascading of this equipment for the entire Correlation Department
Company
The Church of Jesus Christ of Latter-day Saints
"This work is so liberating: to be employed in an organization wherein we have the ultimate freedom to use true principles of the restored gospel of Jesus Christ in our work each day.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Andrew McFadden
Human Resources Business Partner
Annette Tucker-Matkin
Senior Human Resources Business Partner
Recent News
The Salt Lake Tribune
2024-04-07
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