TabaPay · 10 hours ago
Project Coordinator
Palo Alto, CA
Full-time
Onsite
Mid Level
$130K/yr - $130K/yr
4+ years expTabaPay is a leading company in the digital payments sector, assisting Fintechs in moving money efficiently. They are seeking a highly organized Project Coordinator to support cross-functional teams and ensure that projects and operational initiatives are well-documented and compliant within regulated environments.
Financial ServicesFinTechPayments
Responsibilities
Own the setup, configuration, and ongoing maintenance of SharePoint sites, PPM tools, and JIRA/Confluence spaces
Maintain standardized structures, permissions, and documentation practices aligned with technical and regulatory standards
Design and maintain PMO and business operations reporting templates that support governance, audits, and delivery oversight
Manage complex Excel and Smartsheet trackers for projects, operational metrics, risks, and compliance actions
Prepare clear, executive-ready PowerPoint presentations for leadership, steering committees, and regulatory-facing reviews
Support periodic operational reporting, KPI tracking, and process documentation in regulated contexts
Capture, refine, and distribute technical and compliance-sensitive meeting minutes and action items
Publish periodic PMO or operations newsletters and updates
Facilitate team engagement initiatives (e.g., technical or regulatory knowledge-sharing activities)
Provide administrative and coordination support for initiatives using Agile, Scrum, Kanban, and Waterfall methodologies
Support process improvement initiatives while ensuring alignment with regulatory and control requirements
Manage small projects alongside ongoing PMO and business operations responsibilities
Support operational initiatives related to process optimization, tooling improvements, and workflow standardization in regulated environments
Act as a liaison between Engineering, Product, Business, and Risk/Compliance teams
Ensure project and operational documentation meets delivery, governance, audit, and regulatory requirements
Support audits, examinations, and compliance reviews through accurate documentation and evidence collection
Qualification
Required
Minimum 4–5 years of experience in a technology company in a Project Coordinator, Project Manager, or similar project delivery role
Experience operating within technical and regulated environments
Technical background or demonstrated ability to understand technical workflows, terminology, and dependencies
Comfort working within regulatory frameworks, controls, and audit expectations
Advanced proficiency in SharePoint
Advanced proficiency in Excel (pivot tables, formulas, lookups)
Advanced proficiency in PowerPoint
Proficient with Microsoft & Google Suites
Proficient with JIRA, Confluence
Proficient with PPM tools
Comfortable working on both Mac and PC platforms
Willing to work odd hours, late evenings, or weekends during high-pressure delivery cycles
Preferred
Experience in financial services, payments processing, fintech, or similarly regulated industries
CAPM (Certified Associate in Project Management) or equivalent PMI certification preferred
Benefits
100% employer-paid health care insurance including medical, dental, vision, and life insurance (for employee only)
Employer 401K Matching
Generous and Flexible PTO
Company
TabaPay
TabaPay is the easiest way to disburse, collect and transfer funds between accounts instantly
51-200 employees
H1B Sponsorship
TabaPay has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2023 (9)
2022 (1)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
SoftBank Vision Fund
2022-03-01Series A
Leadership Team
Manoj Verma
Co-Founder & Chief Revenue Officer
Rodney Robinson
Co-Founder, President
Recent News
Innovative Payment Solutions
2025-10-23
2025-10-20
Google Patent
2025-05-05
Company data provided by crunchbase