Kimberly-Clark · 12 hours ago
Executive Assistant II
Chicago, IL
Full-time
Hybrid
Senior Level, Lead/Staff
$72K/yr - $85K/yr
8+ years expKimberly-Clark is seeking a collaborative, professional, and highly organized Executive Assistant to support their BU President and VP/GM of Marketing in Chicago, IL. In this role, you will manage complex calendars, provide administrative support, and ensure timely visibility to issues requiring immediate attention.
ManufacturingProduct DesignWholesale
No H1B
Responsibilities
Provide a high level of executive administrative skills, handle confidential business matters, and work independently on special assignments while maintaining smooth operation of the office responsibilities of the executive
Manage the Executive(s) calendar, responding to requests for time and rescheduling when necessary
Make appointments, domestic and international travel arrangements, assemble packets of information and prepare materials including itineraries
Handle preparations for department, staff and other meetings including creating agendas, preparing meeting materials and or presentations, scheduling conference space, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences
Maintain a comprehensive understanding of department policies, procedures, and department members’ methods of operation to conduct duties and responsibilities effectively and efficiently. Set priorities independently and often serve as point person for department requests for information, requiring knowledge of the people and roles in the organization
Draft non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for senior management’s signature
Maintain accurate records and files for easy retrieval when information is requested or needed
Manage reconciliation of corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy and timeliness of expense report submission
Work with other Executive Assistants in sharing best practices and coordination of calendars
Other duties as assigned
Qualification
Required
High school diploma or GED
8+ years' experience in administrative support in a corporate environment, supporting executives at the top executive level
Must be able to use Outlook at an intermediate to expert level. Advanced computer skills using Windows, Word, Excel, and PowerPoint
Experience arranging travel, meetings, catering, and general office organization
Experience making international travel arrangements and awareness of the documents required for such travel
Ability to multi-task in a fast-paced environment
Accurate typing, filing, record keeping, grammar, and spelling
Strong written and oral communication skills
A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material
Ability and willingness to work overtime on an occasional basis to meet workload demands
A demonstrated orientation to detail, strong analytical and organization skills
Ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination
Preferred
College diploma
Previous experience with SAP
Working knowledge of Kimberly-Clark's current office practices and procedures
Benefits
Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
Company
Kimberly-Clark
Kimberly-Clark ranked among the top 10 World's Best Multinational Workplaces by Great Places to Work Institute for the third year in a row.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Craig Stephen Slavtcheff
Chief R&D Officer
John Carmichael
President, North America
Recent News
Benzinga.com
2026-01-23
bloomberglaw.com
2026-01-20
Company data provided by crunchbase