University of Washington · 9 hours ago
Grants & Financial Manager
Seattle, WA
Full-time
Onsite
Mid Level
$78K/yr - $90K/yr
3+ years expThe University of Washington is a visionary institute addressing pressing environmental challenges, and they are seeking a Grants and Financial Manager for EarthLab. This role involves managing grant and non-grant funding sources, providing financial guidance, and ensuring compliance with university and federal requirements.
EducationHigher EducationUniversities
Responsibilities
Manage and improve the standard procedures and templates for non-grant funds, contract proposals and other tasks related to financial management for EarthLab and its member organizations
Provide financial information, advice, and guidance to principal investigators (PIs) or project leads related to budgetary matters
Represent EarthLab with Office of Sponsored Programs (OSP), Grants and Contract Accounting (GCA), and other university departments
Manage grants and contracts from pre-award issues through closings, including completing and submitting all required financial reports
Create and maintain standardized monthly reporting for all EarthLab grants
Identify, investigate, and resolve problems related to research grants and contracts at various levels of the university and with external sponsors
Be the technical expert on grant, contract and financial administration for EarthLab principal investigators and other research staff, providing direct consultation and advice to the Executive Director and Administrator, and EarthLab leadership team, as needed
Consult with PIs and staff concerning payroll, compliance, supplements and extensions, reporting requirements, and closing issues, and alert them to any concerns
Ensure that university Grant and Contract Certification Reports and Cost Share reports are completed and signed in a timely manner
Ensure grant acquisitions and expenditures are in compliance with UW and federal requirements and in compliance with audit requirements
Maintain and improve procedures to ensure efficiency in all the above
Maintain financial modeling for all EarthLab resources and partner with the Executive Director and the Administrator in the management and planning for financial resource utilization and future needs to ensure the success of EarthLab
Oversee the maintenance of salary spreadsheets for EarthLab staff, working with the Administrator and EarthLab managers to coordinate the salary distribution projections
Working with the Administrator, forecast fiscal needs/commitments; develop long-term planning documents; participate in the planning of new programs by conducting analyses of unit needs and resources
Partner with the Administrator to respond to Member Organization staff requests for the hiring of personnel
Create policies and procedures to ensure all University deadlines are kept for financial management and budget creation
Serve as a backup to the Administrator and others on the F&A Team when leave is taken
Design and implement a comprehensive summary report for EarthLab of all awarded grants, contracts, and other funded projects containing information needed to accurately manage them (e.g., sponsor data, performance period, type of award, budget information, deliverables, spending authority, etc.). Oversee the maintenance of this system
Maintain and improve research grant and other financial administrative systems/spreadsheets
Develop, manage, and maintain electronic file systems for routine documents, confidential and non-confidential materials
Perform related duties as required
Qualification
Required
A bachelor's degree in business, financial management or a related field
At least three years' experience in financial management
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration
Preferred
Experience with pre-award and post-award budget development and management
Experience creating and managing financial spreadsheets and reports
Exquisite attention to detail
Ability to work efficiently and effectively in a fast-paced, challenging, team environment
Excellent written and oral communication skills
Strong research and analytical skills
Proactive, self-directed, reliable, and with strong initiative
Advanced Excel/Google Sheets skills
Maintains a strong orientation toward providing excellent customer service
Familiarity and understanding of University of Washington budgetary policies and procedures and federal grant and contract policies and procedures
Experience using UW systems including Workday, SAGE, Grant and Contract Accounting software or experience with other complex financial systems within an academic or enterprise setting
Demonstrated experience in innovation re: administrative systems, partnerships, etc
Excellent knowledge of Microsoft Office Suite software, including Outlook and PowerPoint and Google Drive products
Experience in an academic setting
Project management skills
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$215.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2026-01-18Grant· $10M
2025-04-21Grant· $0.01M
2024-09-13Grant
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
2026-01-19
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2026-01-09
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2026-01-09
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