York Law Corporation · 9 hours ago
Executive Assistant
1111 Exposition Boulevard building 500, Sacramento, CA, USA
Full-time
Onsite
Mid Level
$28/hr - $40/hr
3+ years expYork Law Corporation is seeking a dynamic and highly organized Executive Assistant to support the Lead Attorney/Business Owner in managing fast-paced legal and business operations. The role involves offloading administrative, operational, and coordinator tasks to enable the CEO to focus on strategic initiatives and business growth.
Law Practice
Responsibilities
Call Screening & Communication Management: Screen incoming calls and manage professional correspondence with discretion and accuracy
Calendar Management: Manage and coordinate CEO calendars across multiple platforms; schedule meetings, court appearances, and travel; anticipate and resolve conflicts
Email & Document Management: Review, prioritize, and respond to emails; draft and edit correspondence; oversee business file organization and document control. Maintain confidentiality and discretion in all communications
Collaboration & Coordination: Work closely with the Office Administrator and HR to maintain operational efficiency; prepare for meetings and ensure readiness of materials
Travel Arrangements and Errands: Book and arrange travel; prepare itineraries and ensure seamless logistics. Perform off-site errands and tasks for the CEO/Lead Attorney as needed, using personal, reliable transportation. Ensure timely completion of errands while maintaining confidentiality and professionalism
Reporting & Analysis: Generate business reports for finance, operations, and marketing; maintain dashboards and summaries of priorities
Administrative & Operational Support: Organize and track contracts sent to Lead Attorney/Business Owner. Prepare summaries of tasks and maintain a daily dashboard of priorities. Assist in preparing materials and scheduling for business and strategy sessions
Efficiency & Workflow Optimization: Streamline processes and systems related to Lead Attorney/Business Owner's desk and daily operations. Identify and implement tools to improve productivity and reduce manual tasks
R&D Support: Support the creation and organization of an R&D ecosystem for the firm
Project Management: Demonstrated project coordination or project management experience; comfortable managing timelines, tasks, and multiple stakeholders simultaneously. Strong ability to translate high-level direction into structured plans and executable tasks
Qualification
Preferred
3+ years' Executive Assistant experience; legal/professional services preferred
Advanced Microsoft 365 and knowledge of legal platforms, cross platform calendar management
Strong professional writing skills to be able to draft/edit business correspondence; high level of discretion and confidentiality
Proven ability to organize, plan, and coordinate appearances, meetings, and complex travel; resolve conflicts proactively
Business and Service-oriented, reliable, and collaborative
Possesses strong business knowledge and the ability to anticipate operational needs, ensuring alignment with the firm's strategic goals
Onsite in Sacramento; flexible to occasional early/late hours as needed
Must have reliable transportation, a valid CA driver's license, and a clean, insurable driving record
Physical ability to lift, carry, and move items weighing up to 25 pounds, as well as perform typical office-related physical tasks as needed
Benefits
Health, dental, and vision.
401(k) with employer contribution available after one year of employment.
Professional development opportunities and training support.
PTO
Company
York Law Corporation
We advocate and fight for victims of nursing home abuse and neglect, seriously injured personal injury victims and their families, employees who have been fired for whistleblower activities and employees for wage and hour violations.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase