Stamford Health · 12 hours ago
Administrative Assistant
Stamford, CT
Full-time
Onsite
Entry Level
1+ years expStamford Health is a healthcare organization seeking an Administrative Assistant to manage day-to-day operations of the Office of Research. The role involves overseeing schedules, providing administrative support, and maintaining confidentiality while facilitating office functions and supporting compliance efforts.
Health CareHospitalityNon Profit
Responsibilities
Manages the day to day operations of the Office of Research (i.e. phones, service scheduling, appointments) and ensure that these services are provided in a friendly, prompt, courteous, and compassionate manner
Oversees the management and coordination of Office of Research related schedules, including scheduling of all external sponsor and CRO visits
Provides overall department support with administrative functions such as payroll processing, ordering of supplies and materials, scheduling of meetings, etc
Prepares payroll and PTO balance information and keeps track of PTO requests in Kronos
Manage meeting reservations and business travel arrangements for the Director of Research and other members of the team who travel for work-related meetings
Maintain confidentiality of all sensitive information
Manage ordering of office supplies
Independently research and follow through on a wide variety of information request
Actively anticipates implications of schedules, communicates and acts to facilitate orderly functioning of the office
Compose routine correspondence independently and regularly, to support communication from the office
Fully support and coordinate the Stamford Health Annual Research Day
Offer support to Regulatory teams to maintain compliance with Regulatory documents and eRegulatory system
Proficient in Clinical Trials Management System through running of reports for Compliance and committee reporting
Create Phillips Pathway builds for Oncology Research as part of Dana Farber collaboration and then maintain these pathways for clinical research participants
Perform special projects as directed by the Director and his/her designee, including but not limited to review, research and summarization of information
Qualification
Required
High School Diploma or GED required
1-3 years administrative assistant experience required
Excellent organization, problem solving, negotiation, verbal, listening and written communication skills are required
Ability to work independently and balance multiple priorities is required
Proven success making decisions and exercising sound judgment
Individuals exhibit a high degree of responsibility in confidential matters. The individual understands HIPAA and confidentiality
Knowledge of office record keeping and workflow processing is required
Strong interpersonal skills are required. Broad based experience in dealing with personnel across multiple levels
Preferred
Knowledge of medical terminology is highly preferred
Company
Stamford Health
Stamford Health is a not-for-profit healthcare organization.
1001-5000 employees
H1B Sponsorship
Stamford Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (3)
2022 (2)
2021 (6)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
JENNIFER G JOSE, MD
Owner/CEO
Kathleen Silard
President and CEO at Stamford Health
Recent News
2025-10-03
2025-09-29
Hartford Business Journal
2025-09-17
Company data provided by crunchbase