Beauty Co-Lab · 2 days ago
Manager, Budget Project Management (Temp)
New York, NY
Full-time
Hybrid
Entry, Mid Level
$80K/yr - $80K/yr
2+ years expBeauty Co-Lab (BCL) is a bespoke Omnicom Media Group unit for L’Oréal USA delivering an industry-leading agency solution that drives business growth and transformation. The Manager of Financial Operations will manage the daily financial workflows for key international beauty brand client accounts, overseeing client budget reporting, financial transactions, and ensuring compliance with financial processes.
Marketing & Advertising
Responsibilities
Client Budget Management: Manage the ongoing tracking of client budgets. Prepare weekly and monthly budget utilization reports, working closely with planning teams to ensure forecasts align with actual expenditures
Financial Reporting & Analysis: Prepare and present financial reports, budget variance analyses, and forecasts to both internal leadership and the client. Development of cash projections and management of cashflow. Analysis and communications of trends and risk to key stakeholders
Media Reconciliation & Billing: Oversee the end-to-end media billing cycle. Ensure all executed media spend is accurately matched to insertion orders, reconciled within financial systems (e.g., Mediaocean), and all media purchases are reviewed and that invoices are generated accurately and in a timely manner. Monitor client receivables and track discrepancies to ensure resolution
Process Improvement & Compliance: Accounts Payable/Receivable Oversight: Coordinate with central AP/AR teams to resolve discrepancies in vendor payments and client receipts specific to the beauty brand account. Troubleshoot billing issues as they arise
Accounts Payable/Receivable Oversight: Oversee transactional operations with client, vendor and internal AP/AR teams to resolve discrepancies in vendor payments and client receipts specific to the beauty brand account. Troubleshoot billing issues as they arise
Cross-Functional Collaboration: Serve as the key financial liaison to the account management, media planning, and buying teams. Provide training and guidance on proper financial procedures and system usage. Resolve budget and billing issues with these teams
Audit Support: Act as the point of contact for client-side or third-party auditors regarding specific campaign expenditures, providing detailed documentation and explanations
Qualification
Required
2+ years Media/Finance experience at a media agency is preferred
College Degree in Finance, Business, Accounting, or Marketing required or equivalent work experience
Familiarity with finance reporting tools, such as MediaOcean, DDS, PRISMA, CONTACTS, SAP, and MediaTools/Planit
Experience in a fast paced, client service environment; a high sense of urgency, and a positive attitude
Exceptional written and oral communication skills required; with the ability to articulate clear, and concise narratives for a variety of audiences
Advanced use of Microsoft Excel (i.e., pivot tables, macros, vlookups, etc.)
Ability to work with scaled excel spreadsheets
Strong attention to detail focusing on accuracy of data sets, data classification, and association numerical information
Ability to cross-check formulas & related numbers across systems and reports
Ability to problem solve to develop solutions; Highly analytical
Strong project management skills and deadline management with reliance on collaboration across multiple teams
Ability to work effectively with others in a team environment as well as work effectively autonomously
Take ownership, communicate clearly and always look for ways to make processes more efficient
Preferred
Experience with Media billing and/or buying/strategy is a plus
Benefits
Health insurance
Vision insurance
Dental insurance
401(k)
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Vacation days
Sick days
Personal days
Paid parental leave
Paid medical leave
STD/LTD insurance benefits
Company
Beauty Co-Lab
Beauty Co-Lab (BCL) is a bespoke Omnicom Group unit for L’Oréal USA delivering an industry-leading agency solution that drive business growth and transformation.
Founded in 2023New York, New York, US
51-200 employeesFunding
Current Stage
Growth StageLeadership Team
Tara McCann
Director, Investment & Activation (JBPs/Partnerships)
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