Wichita Business Journal · 1 day ago
Events and Operations Coordinator
Wichita, KS
Full-time
Onsite
Entry Level
$20/hr - $25/hr
1+ years expWichita Business Journal is seeking an Events and Operations Coordinator to support their events team. This role involves coordinating event marketing, managing registrations, and providing administrative assistance to ensure smooth event execution and overall office operations.
JournalismPublishing
Responsibilities
Coordinate all event marketing
Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web
Help maintain social media presence
Work with the team to ensure marketing plan stays on track
Lead contact for all print materials with printer
Oversee and update all marketing materials for all events promptly
Create and update event registration pages
Track guest list submission and total guest count
Assist sponsors and guests with registration as needed
Create and update nomination pages
Organize nominations materials and scoring per event as needed for judges
Be main source of communication with honorees
Execute sponsor benefits through sponsor breakfast planning, marketing materials, LinkedIn, and recap materials
Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner
Brainstorm with ED on overall event execution for each event
Lead in all aspects of event prep - name badges, event signage, sponsor material, printed materials, awards, etc
Lead event load-in, set-up, and load-out for each event
Assist in the strategic planning of Wichita Business Journal Events, including new events and improving existing events
Assist in the overall design and theme implementation of events
Maintain shared filing of all event trackers, communications, and planning documents
Maintain event materials
Proofing of event materials
Assist the Event Director as instructed with planning and logistics as necessary
Manage office admin including but not limited to, paying bills, ordering office supplies, office organization and clean up
Keep Event Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments
Share organizational tools and plans for keeping on schedule
Manage all general office needs including equipment service agreements, repairs and maintenance
Manage bill payment for local recurring monthly expenses; Fed Ex, Utilities etc
Review and facilitate office supply requisitions and order fulfillment
Coordinate employee onboarding to include orientation, office set-up, etc. and be prepared to assist with any other task requested by Publisher
Work in existing data base to recruit 75 members each for Emerging Leaders and Career Women cohorts
Assist account executives with collection activities, client contract workflow and in use of SwiftPitch
Participate in all training offered by ACBJ and the WBJ when applicable
Be prepared to assist with any other task requested by the Events Director, Publisher and Sales Team
Qualification
Required
32 hours weekly, Monday - Thursday in the office required
Flexibility required as need around events
Superior organization, detail, customer service, multitasking and time management skills
Coordinate all event marketing
Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web
Help maintain social media presence
Work with the team to ensure marketing plan stays on track
Lead contact for all print materials with printer
Oversee and update all marketing materials for all events promptly
Create and update event registration pages
Track guest list submission and total guest count
Assist sponsors and guests with registration as needed
Create and update nomination pages
Organize nominations materials and scoring per event as needed for judges
Be main source of communication with honorees
Execute sponsor benefits through sponsor breakfast planning, marketing materials, LinkedIn, and recap materials
Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner
Brainstorm with ED on overall event execution for each event
Lead in all aspects of event prep - name badges, event signage, sponsor material, printed materials, awards, etc
Lead event load-in, set-up, and load-out for each event
Assist in the strategic planning of Wichita Business Journal Events, including new events and improving existing events
Assist in the overall design and theme implementation of events
Maintain shared filing of all event trackers, communications, and planning documents
Maintain event materials
Proofing of event materials
Assist the Event Director as instructed with planning and logistics as necessary
Manage office admin including but not limited to, paying bills, ordering office supplies, office organization and clean up
Keep Event Director aware of workflow and status of scheduled work
Work collaboratively and cooperatively with members of all other departments
Share organizational tools and plans for keeping on schedule
Manage all general office needs including equipment service agreements, repairs and maintenance
Manage bill payment for local recurring monthly expenses; Fed Ex, Utilities etc
Review and facilitate office supply requisitions and order fulfillment
Coordinate employee onboarding to include orientation, office set-up, etc
Work in existing data base to recruit 75 members each for Emerging Leaders and Career Women cohorts
Assist account executives with collection activities, client contract workflow and in use of SwiftPitch
Participate in all training offered by ACBJ and the WBJ when applicable
Be prepared to assist with any other task requested by the Events Director, Publisher and Sales Team
Preferred
College degree preferred
1-3 years preferred
Specific Skills: Excel, Powerpoint, Canva
Benefits
Paid Parental Leave
401K Plan with Employer Match
Flexible Spending Accounts
Employee Assistance Program
Multiple Employee Dependent Scholarship Programs
Commuter Flexible Spending
Lifestyle Programs (Including incentives for healthy habits)
Medical Infertility Services
Corporate discount programs
Employee Recognition/Service Awards
Company
Wichita Business Journal
Wichita Business Journal publishes business news and analysis focused on the Wichita, Kansas area.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase