Master Search Solutions · 2 months ago
Legal Assistant, Trusts & Estates in Essex County, NJ
West Orange, NJ, US
Full-time
Onsite
Mid Level
$60K/yr - $85K/yr
3+ years expMaster Search Solutions is a direct hire recruiting firm specializing in the New Jersey marketplace. They are seeking a Legal Assistant to support attorneys in the Trusts & Estates Practice, performing a mix of administrative and legal support duties in a fast-paced environment.
Staffing & Recruiting
Responsibilities
Provide comprehensive administrative and legal support to attorneys in the Trusts & Estates group
Attend client meetings (on-site and off-site) to witness client document signings
Transcribe legal briefs, correspondence, and memoranda from rough drafts or dictation
Prepare and edit various legal documents, including letters, pleadings, and agreements
File legal documents electronically with courts and other agencies
Manage attorney calendars, schedule meetings and appointments, and coordinate travel arrangements
Handle incoming and outgoing correspondence, including mail and email
Prepare and process billing, proofread billing sheets, and review/edit draft invoices
Maintain and organize confidential legal and administrative files
Assist with reimbursements and internal expense reporting
Provide support to other attorneys and legal assistants as needed across the practice group
Manage contact databases and client information systems
Qualification
Required
3–5 years of experience as a legal assistant, preferably in a law firm setting
Typing speed of at least 70 words per minute
Strong knowledge of legal office procedures, terminology, and document preparation
Proficiency in Microsoft Word, Outlook, and Excel, including redline comparisons
Excellent proofreading, grammar, and written communication skills
Ability to multitask, prioritize, and manage time effectively in a fast-paced environment
Strong attention to detail and commitment to maintaining confidentiality
Team-oriented mindset and professional demeanor
Preferred
Familiarity with Trusts & Estates work preferred
Experience using digital dictation tools (e.g., BigHand or similar software)
Benefits
Eligibility for discretionary bonus
Comprehensive benefits package
Company
Master Search Solutions
Master Search Solutions is a New Jersey based, New Jersey focused, executive search/direct hire recruitment firm that concentrates on identifying, and qualifying, masterful talent in the Garden State! We specialize in "corporate" recruitment with concentration in: * Accounting and Finance * Administration * Client Services * Executive Search/Leadership Roles * Human Resources * Marketing * Technology Furthermore, we offer expertise in: * Construction * Consumer Products * Entertainment * Fashion, Apparel, Beauty, and Luxury * Healthcare * Law * Medical Devices * Professional Services * Pharma * Real Estate For employers, we offer retained, contingency, and flat fee search agreements.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase