Wilson Lumber Company · 8 hours ago
ADMINISTRATIVE ASSISTANT TO OPERATIONS
Huntsville, AL
Full-time
Onsite
Entry Level
1+ years expWilson Lumber Company is seeking an Administrative Assistant to support their operations team. The role involves managing calendars, coordinating projects, and ensuring effective communication among senior operations leadership.
Building MaterialFurnitureWindows
Responsibilities
Manage and prioritize complex calendars, meetings, and communications for Senior Operations Leaders
Own tracking and coordination of the Capital Expenditure (CapEx) and Construction-in-Progress (CIP) process, ensuring accuracy, documentation, and follow-through
Administer and maintain subcontractor and supplier agreements, including documentation and compliance tracking
Review and approve timecards for accuracy and completeness across assigned teams
Coordinate and process purchase orders to support operational needs across locations
Capture and document action items and decisions from operational leadership meetings and ensure appropriate follow-up
Oversee and manage the company uniform program across facilities
Coordinate travel logistics, lodging, and meals for operations leadership and special projects
Compile, analyze, and present data to support resolution of operational issues and leadership decision-making
Prepare and distribute reports on key operational performance metrics
Lead and support administrative and operational projects that improve efficiency and consistency across locations
Qualification
Required
Advanced proficiency in Microsoft Office Suite, particularly Excel for tracking and reporting
Strong written and verbal communication skills with the ability to interact professionally with leaders, vendors, and staff at all levels
Demonstrated ability to work independently, prioritize competing demands, and exercise sound judgment
Highly detail-oriented with strong organizational and follow-through skills
Proven ability to manage multiple projects in a fast-paced, dynamic operational environment
High school degree or equivalent
1-year experience in office setting
Preferred
Experience supporting operations, facilities, or multi-site leadership strongly preferred
Experience with vendor coordination, financial tracking, or project coordination preferred
Company
Wilson Lumber Company
Wilson Lumber is a building materials in North Alabama, specializing in lumber, doors, windows, and trusses.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Mark Wilson
Sales
Robb Wilson
Owner & President
Company data provided by crunchbase