AMS Staffing Inc. · 2 months ago
Senior Billing Coordinator- 3481914
New York, NY, US
Full-time
Hybrid
Senior Level
$105K/yr - $120K/yr
5+ years expAMS Staffing Inc. is seeking a Senior Billing Coordinator to join their New York City office. The role involves delivering comprehensive client financial analysis and billing assistance, overseeing all aspects of client account management for designated partners and practice groups while leveraging departmental tools and resources efficiently.
ConsultingHuman ResourcesRecruitingRisk ManagementStaffing AgencyTechnical Support
Responsibilities
Manage and execute multiple sophisticated billing assignments and complex client financial analyses
Review aged receivable reports and proactively identify and resolve potential collection challenges
Prepare and process invoices, internal documentation, and supporting materials necessary for client billing and adjustments
Implement and uphold billing and client accounting procedures, ensuring the timely preparation, distribution, and follow-up of client invoices in collaboration with administrative and financial staff
Interpret and respond promptly to client, attorney, and administrative inquiries regarding billing and accounts
Provide expert guidance, insights, and assistance to colleagues across departments
Cultivate and sustain effective working relationships internally and externally
Collaborate with leadership to streamline workflow, identify process improvements, and develop innovative approaches to achieve departmental objectives
Proactively communicate issues, escalations, and updates to management as appropriate
Identify and report training or development needs within the team to supervisors
Mentor, train, and support junior billing and accounting staff, including Coordinators and Assistants
Serve as acting lead or team point of contact in the absence of the supervisor or manager
Maintain comprehensive, organized, and current records for each partner and client account
Continuously enhance expertise in billing systems, accounting workflows, and firm financial policies
Exhibit strong communication skills — both written and verbal — to foster clear and productive collaboration
Exercise prudent stewardship of firm resources and maintain the highest standards of professional ethics and confidentiality
Adhere to all firm policies, protocols, and operational guidelines
Perform additional related duties and special projects as assigned
Qualification
Required
Bachelor's degree required
Proficiency in billing and accounting software (e.g., Aderant, Elite, or 3E) as well as Microsoft Office applications (Outlook, Excel, Word); aptitude for learning new systems and technologies
Strong interpersonal, verbal, and written communication abilities
Exceptional organizational, analytical, and problem-solving skills
Keen attention to detail and accuracy in all work
Ability to manage concurrent projects and adjust to evolving priorities effectively
Proven capacity to handle sensitive information with discretion and maintain confidentiality
Capable of performing under pressure in a high-volume, fast-paced environment
Demonstrated ability to work both independently and collaboratively as part of a team
Exercises independent judgment and sound decision-making in day-to-day tasks
Flexible availability to adjust hours as required to meet operational and business demands
Minimum of five (5) years of legal billing experience, including client account analysis and reconciliation responsibilities
Preferred
Experience with Aderant, Elite, or 3E billing systems is strongly preferred
Benefits
AWESOME benefits
Company
AMS Staffing Inc.
🤝 History & Mission: Founded in 2002, AMS Staffing is a nationwide staffing agency committed to building lasting relationships and providing tailored talent solutions.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase