Timeless · 18 hours ago
Accounts Payable Specialist
Scottsdale, AZ
Full-time
Onsite
Mid Level
$50K/yr - $60K/yr
3+ years expTimeless is a Leading Lifestyle Brand around Cannabis products, founded in 2013. The Accounts Payable Specialist is responsible for managing financial transactions, processing vendor payments, and ensuring accurate data integrity while collaborating with the Accounting Manager and Controller.
E-CommerceFashionSales
Responsibilities
Process vendor invoices and apply proper coding to ensure accurate and reliable financial tracking and reporting for multiple entities
Maintain precise and up-to-date vendor records, including contact information, terms, and W-9 forms, ensuring accurate and efficient communication with vendors and compliance with tax regulations
Prepare and execute weekly check runs and ACH payments, managing payment schedules and ensuring timely and accurate disbursements to vendors and employees
Responsively address vendor inquiries and promptly resolve payment discrepancies, demonstrating excellent communication skills and a commitment to maintaining positive vendor relationships
Provide valuable assistance during month-end and year-end closings, including the processing of 1099 forms to meet tax reporting requirements
Collaborate proactively with cross-functional teams, including purchasing, receiving, and other departments, to effectively resolve any accounts payable-related issues or discrepancies, fostering a spirit of teamwork and shared responsibility
Actively contribute to accounts payable process improvements and continually enhance procedures to optimize efficiency, accuracy, and internal controls
Perform accurate and timely data entry for employee credit card transactions, ensuring proper allocation and reconciliation of expenses across multiple entities
Track credit card utilization through Fyle, ensuring receipts are received and employees follow credit card procedures
Assist with migrating data from Quickbooks Online to Microsoft Business Central ERP system
Assist the Controller with special projects as assigned, showcasing flexibility, adaptability, and a willingness to support the team's objectives
Qualification
Required
Possess a strong and comprehensive understanding of accounts payable principles, including expertise in invoice processing, various payment methods, and accurate general ledger coding
Demonstrate proficiency in utilizing Quickbooks Online and Microsoft Dynamics Business Central accounting software
Exhibit exceptional attention to detail, identifying and resolving discrepancies or errors in financial records, transactions, and documentation
Showcase strong organizational and time management skills, effectively prioritizing tasks and managing competing deadlines
Communicate effectively and professionally with internal and external stakeholders
Possess advanced proficiency in utilizing Microsoft Office Suite and Google Suite, particularly Excel, for data analysis, reporting, and financial calculations
Experience handling confidential information with discretion
2+ years of QuickBooks Online experience (Required)
3-5 years of successful experience in a similar function or fast-paced accounting department
Associate degree in accounting principles or business support, or related experience
Preferred
2+ years using Microsoft Dynamics Business Central or similar ERP system - A HUGE PLUS
Benefits
Health Insurance (company sponsors up to 50% of employee premium)
Dental Insurance (company sponsors up to 50% of employee premium)
Vision Insurance (company sponsors up to 50% of employee premium)
Short Term Disability
Long Term Disability
AD&D Life Insurance
$20,000 Company Provided Basic Life Insurance
A minimum of 10 paid holidays each calendar year
Sick time - available after 90 days of employment
Vacation time - available after 1st year of employment
Paid Parental Leave - available after 1st year of employment
Annual Performance-Based Bonus (pro-rated for full-time start date)
Employee Referral Bonuses - eligible after 90 days of employment
Employee discount on website merchandise
Positive Cannabis Culture
Company
Timeless
Timeless is an e-commerce company that sells clothing, bags, hats, toys, gift cards, masks, and fashion accessories.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase