Steinman Communications · 13 hours ago
Steinman Communications Inc.- Executive Administrative Coordinator
Lancaster, PA
Full-time
Onsite
Senior Level
5+ years expSteinman Communications is seeking a highly experienced Executive Administrative Coordinator to provide comprehensive operational and administrative support to the President and executive leadership team. This role plays a critical part in supporting executive effectiveness through project coordination, report preparation, information management, and high-level administrative oversight.
Information ServicesMarketingNewsPrinting
Responsibilities
Serve as a trusted administrative partner to executive leadership, handling highly confidential information with professionalism, discretion, and sound judgment
Manage high-volume phone and email communications, responding promptly and professionally to internal and external stakeholders
Provide insurance, contract review, and compliance support, including information gathering and document coordination
Take initiative in developing, improving, and maintaining executive-level processes, procedures, and systems
Coordinate and manage executive calendars, including scheduling meetings, conferences, teleconferences, and travel arrangements
Support operational functions such as workflow coordination, budget preparation and tracking, and process improvement initiatives
Collaborate effectively across multiple affiliated companies and departments, assisting with cross-functional projects as needed
Assist in the preparation of board materials, executive communications, and recurring management reports
Respond to and resolve internal and external customer inquiries with a solutions-focused approach
Support banking activities, including transfers and coordination with financial institutions
Process invoices, check requests, and documentation for Accounts Payable
Maintain accurate document management, records retention, and compliance files
Manage, update, and maintain databases, partner information, and contact lists
Provide logistical and administrative support for meetings, projects, and daily operations
Assist with event planning, coordination, and preparation
Prepare and maintain spreadsheets, reports, and data analysis using Microsoft Excel
Qualification
Required
Associate's Degree or equivalent professional experience required
5+ years of executive-level administrative support experience strongly preferred
Exceptional written and verbal communication skills, with strong interpersonal and negotiation abilities
Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment
Strong organizational skills
Ability to prioritize competing demands
Collaborative approach to supporting executive and organizational goals
Ability to manage complex, high-impact assignments with discretion, professionalism, and sound judgment
Daily use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Office equipment including computer, copier, scanner, printer, fax, shredder, and calculator
Preferred
Bachelor's Degree preferred
Notary Public certification preferred
Background in paralegal, banking, finance, trust, or legal environments a plus
Advanced computer proficiency with in-depth knowledge of Microsoft Office applications
Project management experience preferred
Benefits
4 weeks PTO to start (pro-rated for first year)
Paid Holidays
Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance
401(k) with Company Match
Wellness program
Employee Assistance Program
Parental Leave Program
Employee Referral Program
Company
Steinman Communications
Steinman Communications delivers news, information, and entertainment to diverse audiences while providing significant value.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase