El Camino College · 1 day ago
Administrative Assistant II - Special Resource Center
Torrance, CA
Full-time
Onsite
Mid Level
$5,574/mo - $7,149/mo
4+ years expEl Camino College is seeking an Administrative Assistant II for their Special Resource Center. This role involves providing complex secretarial and administrative support to a senior level administrator, managing day-to-day office operations, and coordinating communications among various stakeholders.
Higher Education
Responsibilities
Organize and manage day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of detailed administrative procedures
Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate
Type a variety of materials such as correspondence, agendas, minutes, reports, forms, applications, memoranda and other documents
Coordinate communication between the administrator and staff, students, faculty, vendors, the public and others, obtain and provide information, coordinate activities and resolve problems
Coordinate communication with vendors, contractors and public and private representatives in arranging programs, supporting contracts, and maintaining community liaisons as assigned
Utilize judgment in screening and maintaining the confidentiality of concerns or complaints presented by students, faculty, staff, applicants, vendors or the general public
Greet office visitors and answer telephone calls, screen and direct calls and visitors to appropriate personnel; take and relay messages; schedule conference calls
Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations
Organize, develop and maintain a variety of records, logs, files and departmental reports, including information of a confidential nature; verify data for accuracy, completeness and compliance with established procedures; input and retrieve data in computer systems as required; maintain confidentiality of information
Research District policies or divisional or departmental practices and compile data for use by administrator or staff, compile information and prepare reports
Schedule meetings, conferences, appointments and travel accommodations for assigned administrators, faculty or staff, maintain administrator's calendar
Participate as a member of a selection panel, quality council or special committee, as assigned by the position
Receive, open and route mail; screen and respond to administrator's mail as appropriate
Order, issue and maintain department supplies, forms and equipment
Operate a variety of office equipment including personal computer terminals, peripheral devices, related word processing and database or spreadsheet software programs; operate multiplex telephone system, electronic mail system, typewriter, calculator, facsimile equipment and copier
Maintaining and verifying current budget information; monitor expenditures and assist in budget preparation as required
Train, provide work direction and monitor progress of student workers and clerical personnel as assigned
Perform related duties as assigned
Qualification
Required
Graduation from high school, including or supplemented by courses in secretarial science
Four years of increasingly responsible secretarial experience
Successfully pass the Computer Skills Microsoft Office 2016 Intermediate Word Test with at least 70% accuracy
Perform a variety of complex and responsible secretarial, administrative assistance and research activities
Organize and manage day-to-day activities of an assigned office
Type a variety of materials such as correspondence, agendas, minutes, reports, forms, applications, memoranda and other documents
Coordinate communication between the administrator and staff, students, faculty, vendors, the public and others
Utilize judgment in screening and maintaining the confidentiality of concerns or complaints
Greet office visitors and answer telephone calls, screen and direct calls and visitors
Respond to requests for information from students, staff and the general public
Organize, develop and maintain a variety of records, logs, files and departmental reports
Research District policies or divisional or departmental practices and compile data
Schedule meetings, conferences, appointments and travel accommodations
Receive, open and route mail; screen and respond to administrator's mail
Order, issue and maintain department supplies, forms and equipment
Operate a variety of office equipment including personal computer terminals, peripheral devices, related word processing and database or spreadsheet software programs
Maintain and verify current budget information; monitor expenditures and assist in budget preparation
Train, provide work direction and monitor progress of student workers and clerical personnel
Perform secretarial and administrative duties with speed and accuracy and maintain confidential records
Interpret, apply and explain rules, regulations, policies and procedures of assigned office
Make arithmetic computations quickly and accurately
Take dictation using technological equipment or shorthand at 95 wpm and transcribe accurately
Work independently with little direction
Establish and maintain cooperative and effective working relationships with others
Plan and organize work
Meet schedules and time lines
Assemble data and prepare reports
Analyze situations accurately and adopt an effective course of action
Communicate effectively both orally and in writing
Operate a variety of office equipment including computer terminal, printer, multiplex telephone system, typewriter, calculator, facsimile equipment and photocopier
Maintain a variety of files, records and logs
Participate upon various committees, depending upon position assignment
Train and provide work direction to others
Preferred
Basic knowledge of various disability groups or experience working with individuals with disabilities
Basic knowledge of the ADA, Title V of the California Ed Code on Disabled Students Programs & Services
Basic knowledge of Disabled Students Programs and Services, (DSPS)
Provides customer service support to students as needed
Benefits
Health, Life, Dental and Vision Insurance
Sick Leave and Disability
Retirement
Summer Work Hours
Company
El Camino College
El Camino College is a two-year public community college located in the unincorporated area of Los Angeles County known as Alondra Park.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Loic Audusseau
Chief Technology Officer
Recent News
San Gabriel Valley Tribune
2024-12-03
2024-11-15
2023-06-21
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