City of Indianapolis · 1 day ago
Administrative Assistant - Mayor's Office
Indianapolis, IN
Full-time
Onsite
Entry Level
2+ years expThe City of Indianapolis is responsible for enforcing city ordinances and state laws, and they are seeking an Administrative Assistant for the Mayor's Office. This position involves providing various administrative tasks, maintaining the front office, and responding to inquiries in a professional manner.
GovernmentInformation ServicesNon Profit
Responsibilities
Answers phone lines, take messages, provides information, or redirects call as appropriate
Responsible for checking daily the office voicemail and redirecting messages when appropriate
Reviews and answers correspondence as appointed or directed
Quickly familiarize services offered by most government agencies to accurately assist residents
Responsible for opening and routing all incoming mail to the appropriate staff members and agencies
Monitor and respond to electronic correspondence that arrives via the “Write to the Mayor” portal
Assist with drafting communications and Mayoral proclamations
Responsible for greeting visitors upon their arrival and coordinate with the appropriate staff member
Prepares, schedules, reports and tracks information for key executives and others as required
Prepares simple analyses of requested information or data
Develops or generates and distributes reports
Checks and follows-up as required ensuring responsibilities are met in a timely manner
Coordinates collection and preparation of operating reports for the agency or division assigned
Maintains all records, files, and documentation in accordance with federal regulation
Must maintain confidentiality at all times
Admin assistants are cross trained and assist in other areas of the office, including up front customer service. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Qualification
Required
High School diploma or equivalent with a minimum of two (2) years prior work-related experience is required
Courteous treatment of customers whether face-to-face or telephonically
Must have and show emotional intelligence as position will deal with a diverse population
Knowledge of spreadsheet(s), database(s), and other software is required
Must be able to operate standard office equipment such as a calculator, copy, facsimile machine, typewriter, or computer
Must type accurately, update or create reports, and spreadsheets as needed
Demonstrate creative ability when presented with unformatted projects or ideas
Must be able to communicate effectively both in oral, verbal, and written formats
Preferred
Associate degree in Business Administration, or a related field with a minimum of one (1) year of related work experience is required
Company
City of Indianapolis
The City of Indianapolis and Marion County offers an amazing array of career opportunities with more than 400 job titles and 37 divisions to choose from.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$3.98MKey Investors
U.S. Environmental Protection AgencyNina Mason Pulliam Charitable Trust
2023-05-25Grant· $0.97M
2022-09-03Grant· $3M
Leadership Team
Candace Harris
Chief Financial Officer
Dawn Sykes Randle
Chief Financial Officer
Recent News
2024-04-07
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