EqualAccess · 4 days ago
Lease Renewal Specialist
Bronx, NY
Full-time
Onsite
Entry, Mid Level
$50K/yr - $65K/yr
2+ years expEqualAccess is partnering with a well-established and community-focused affordable housing provider. The Lease Renewal Specialist supports lease renewal execution, tracking, and documentation for conventional and subsidized units, focusing on compliance and timely processing.
Management Consulting
Hiring Manager
Erica Kolodny
Responsibilities
Review upcoming lease expiration dates and report discrepancies to the Lease Renewal Manager
Update Legal and Accounts Receivable tracking files for tenants expiring in upcoming months
Maintain monthly pending lease folders for renewals two months prior to expiration
Update shared tracking files with tenant contact information and subsidy type
Maintain and organize shared Excel trackers and renewal folders
Upload and maintain renewal documents in the electronic filing system
Generate leases and lease packets in RealPage and save in correct monthly folders
Review lease terms for accuracy including rent amounts, dates, utility allowances, and subsidy calculations
Calculate S610 rents for applicable subsidy cases
Correct lease data prior to manager review and escalation
Prepare renewals for execution through AdobeSign or printed delivery
Track executed leases, scan completed documents, and mail finalized copies as required
Prepare and save RIR packages for submission to HPD and NYCHA
Begin renewal outreach based on established timelines, including early outreach at least 90 days prior to expiration
Contact tenants by phone and email to secure timely lease execution
Prepare PBV Excel files for manager review prior to agency submission
Respond to internal and external inquiries related to renewals and household compositions
Update AdobeSign records for expiring leases
Escalate nonresponsive or complex renewal cases to the Lease Renewal Manager
Mail renewal documents to tenants without electronic access or who are non-responsive to digital delivery
Track mailing dates and execution status in renewal trackers
Maintain proof of mailing documentation for all mailed renewals
Ensure renewal files meet established documentation and retention standards
Follow agency and internal compliance procedures for LIHTC, Section 8, PBV, and 610 units
Participate in file audits and spot checks as assigned
Ensure files are complete, accurate, and audit ready prior to submission
Attend required internal and agency training
Successfully complete LIHTC training with a passing exam score
Participate in cross training to support team coverage during absences
Follow written procedures for renewal and subsidy workflows
Qualification
Required
2–4 years of experience in leasing, occupancy, or affordable housing compliance
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) and familiarity with Real Page or similar systems
Bilingual English and Spanish required
Team-oriented, reliable, and proactive in problem-solving
Strong attention to detail and data accuracy
Excellent organizational and record-keeping skills
Ability to multitask and manage assigned renewal volume and deadlines in a fast-paced setting
Strong written and verbal communication skills
Ability to work within shared workflows and team accountability
Deep commitment to fair housing principles and equitable access
Benefits
6 months of personalized post-placement coaching
Mentorship
Career development
Company
EqualAccess
EqualAccess is a talent consulting partner that helps organizations hire, develop, and retain exceptional people by unifying recruiting, leadership, HR, and professional development into one integrated, people-first system.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase