Sesame · 4 hours ago
Executive Assistant Office Manager
Bellevue, WA
Full-time
Hybrid
Senior Level
5+ years expSesame is a company focused on designing lifelike computers that enhance human interaction. They are seeking an Executive Assistant & Office Manager to support a senior executive and manage the daily operations of the Bellevue office, ensuring a productive and welcoming environment for the team.
Artificial Intelligence (AI)Consumer ElectronicsConsumer SoftwareSoftware
Hiring Manager
Conrad Rath
Responsibilities
Serve as a trusted right-hand partner to a senior executive, managing complex calendars, scheduling across time zones, and prioritizing meetings to maximize focus and impact
Handle sensitive and confidential information with discretion, sound judgment, and professionalism
Anticipate executive needs by staying one step ahead—tracking action items, deadlines, and commitments across internal and external stakeholders
Own daily office operations to maintain a productive, welcoming, high-functioning environment, including greeting guests and visitors
Manage facilities needs, vendor relationships, office supplies, workspace logistics, and inbound/outbound shipping
Anticipate and resolve operational issues quickly with resourcefulness and sound judgment, minimizing disruption to the team
Lead and support cross-functional operational and administrative projects—from office improvements to executive-led initiatives
Build systems and processes that improve efficiency, communication, and workflow for both leadership and the broader team
Track timelines, dependencies, and deliverables to ensure projects land on time and with high quality
Foster a positive, connected office culture through events, celebrations, and team experiences
Serve as a trusted point of contact for onboarding new employees in the office, ensuring a smooth, welcoming start
Champion team rituals, maintain shared spaces, and ensure office norms and expectations run smoothly
Prepare organizational documents, internal communications, and materials that support leadership meetings and team alignment
Ensure the right information gets to the right people at the right time, helping teams stay aligned and unblocked
Identify opportunities to streamline processes, improve administrative systems, and bring order to complexity—then implement solutions
Support strategic initiatives with a proactive, “I’ve got this” mindset
Qualification
Required
5+ years of experience in executive assistance, office management, operations, or a similar role supporting senior leaders in a fast-paced environment
Proven ability to support executives with complex scheduling, prioritization, and administrative execution
Demonstrated ability to independently manage projects, solve problems, and navigate shifting priorities with confidence
Strong organizational skills with exceptional follow-through and a high personal bar for quality
Excellent communication and interpersonal skills; able to build trust and strong working relationships at all levels
Known for anticipating needs, exercising sound judgment, and making things happen without being asked
Proficiency with Google Workspace, Slack, Notion, and standard office and administrative tools
Company
Sesame
Sesame is a voice tech startup focused on developing AI voice assistants that create natural and emotionally resonant conversations.
11-50 employees
Funding
Current Stage
Growth StageTotal Funding
$307.62MKey Investors
Andreessen Horowitz
2025-10-21Series B· $250M
2023-11-01Series A· $47.5M
2023-09-12Seed· $10.12M
Recent News
Mexico Business
2025-12-24
2025-10-29
Company data provided by crunchbase