Vitra Health · 16 hours ago
Senior Executive Assistant
Boston, MA
Full-time
Onsite
Mid, Senior Level
4+ years expVITRA Health is hiring a Senior Executive Assistant to support the CEO and ensure effective time management and communication. This role involves managing the CEO's calendar, supporting strategic initiatives, and overseeing Boston office operations while fostering strong professional relationships with stakeholders.
Health CareWellness
Responsibilities
Proactively and accurately manage the CEO's calendar, understand prioritization of events, and manage and communicate changes
Ensure the timely, accurate, and confidential execution of requests and tasks
Support board and management meetings
Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences
Anticipate the CEO's needs by proactively preparing materials, briefing documents, and agendas
Responsible for the coordination of complex, internal meetings, and management of all associated logistics
Coordinate logistics of programs and special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, and department outings/team building
Assist in preparing, organizing, and sending pre-read materials for meetings, including agendas, reports, presentations, and meeting minutes, including action items
Responsible coordinating weekly and monthly reports to the CEO
Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships
Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems
Manage Boston office operations
Fosters a culture of customer service and commitment to quality care
Serves as a brand ambassador to Vitra reflecting our vision, mission, and values
Displays genuine interest and compassion for the communities we serve
Embraces and champions a culture of diversity, equity, and inclusion
Interfaces with clients for customer service evaluation as needed
Qualification
Required
Bachelor's or associate degree required
4+ years of experience as an Executive Assistant or in a similar role, with a proven record of accomplishment supporting C-level executives in fast-paced, high-growth environment
Demonstrated ability to manage and prioritize a wide range of tasks while maintaining exceptional attention to detail and quality
Occasional weekend or after-hours work may be required as this is a customer-facing role
Strong written and verbal communication skills, with the ability to craft clear, compelling messages that reflect the voice of the CEO
Advanced proficiency with Google Workspace (Gmail, Calendar, Drive) and other relevant office management and communication tools
A strategic thinker with a proactive, problem-solving mindset and a can-do attitude
Proven ability to handle sensitive information with integrity and confidentiality
Experience working in dynamic environments, with the ability to stay resilient under pressure, adapt quickly to changing priorities, and drive projects to completion
Skilled at managing challenging situations and working effectively with diverse personalities
Committed to building a long-term Executive Assistant career—you are looking to grow in this role, not use it as a transition
Effective communication skills
Preferred
Spanish speaking preferred but not required
Benefits
Health Insurance with a 75% employer contribution.
Dental and Vision Benefits.
Supplemental Benefits
Life, Accident, Critical Illness and Disability Insurance.
401K with a company match.
Accrued Paid-Time-Off.
ADP LifeMart Corporate Discounts
Competitive Pay Rates.
Wellness Benefits.
Tuition Reimbursement.
Supportive team structure and company culture with a focus on work/life balance.
Company
Vitra Health
VITRA Health understands that most caregivers face tremendous financial and emotional challenges, often without compensation or support for their selfless efforts.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.01MKey Investors
Citizens Bank
2020-05-01Grant· $0.01M
Leadership Team
Max Voshchin
Founder & Co-Chairman
Company data provided by crunchbase