Catholic Diocese of Wichita · 1 day ago
Administrative Assistant/President Secretary - Bishop Carroll, Wichita
Wichita, KS
Full-time
Onsite
Entry, Mid LevelThe Catholic Diocese of Wichita is seeking an Administrative Assistant/President's Secretary to provide complex and confidential administrative support to the President and the BCCHS Administrative team. The role includes coordinating HR benefits, maintaining payroll systems, and managing personnel records among other responsibilities.
EducationNon ProfitReligion
Responsibilities
Assists President and Administrators with letters and other communications
Coordinates Human Resource benefits information PlanSource and Who's Where administrative duties
Handles incident reports and workers compensation claims
Maintains and oversees Pro Work payroll system for all employee's payroll
Maintains application system in Frontline Recruiting and Hiring including the posting of job vacancies and filing of required paperwork in Frontline Central
Oversees Frontline Absence Management for teachers and substitutes
Maintains personnel and permanent records files for past and present employees
Gathers information and maintains employee emergency forms
Assists with teacher licensure and experience paperwork
Prepares yearly school calendar
Maintains Faculty/Staff Handbook
Processes incoming mail for the purpose of sorting items in terms of importance and known priorities; send outgoing mail. Handles correspondence and faxes
Orders and distributes supplies to faculty/staff
Maintains phone system/voicemail system
Maintains ASSA key system and keyless entry key card distribution
Oversees the incoming freshmen applications and waiting list process
Prepares information for Buzz Book
Serves as liaison with Jostens representative
Notary Public
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school office and operations
Qualification
Required
Graduation from high school
Successful experience of an increasingly responsible nature in public service, and executive administrative assistance or executive secretarial position
Preferred
Associates degree with course work in business, word processing, office procedures and record keeping preferred
Shorthand or speed writing skills desirable
Company
Catholic Diocese of Wichita
The Catholic Diocese of Wichita was established on August 2, 1887 from territory taken from the Diocese of Leavenworth, now the Archdiocese of Kansas City, by Pope Leo XIII.
Founded in 1887
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase