Wise Auto Group · 11 hours ago
Office Manager Shasta Harley-Davidson
Redding, CA
Full-time
Onsite
Mid, Senior Level
$72K/yr - $72K/yrWise Auto Group is seeking an Office Manager for their Shasta Harley-Davidson dealership. This role is crucial for ensuring financial integrity, operational discipline, and regulatory compliance, overseeing all accounting and administrative functions while providing reliable financial reporting to leadership.
Auto InsuranceAutomotive
No H1B
Responsibilities
Daily bank reconciliation
Maintains an effective cash management system
Forecast cash needs
Participates in the preparation of short and long-term forecasts
Oversee accounts payable & accounts receivable reconciliation, including timely posting, application of receipts, and collection efforts
Ensure all daily deposits are prepared, completed, posted, and reconciled timely and accurately in accordance with dealership cash-handling and internal control policies
Manages the vehicle floorplan payoffs and factory invoice payments prior to due date
Monthly sales tax reconciliation
Ensure the dealership maintains compliance with the Department of Motor Vehicles, local, state and federal entities
Prepares vehicle title transfers and ensures perfection of title into new owner name
Analyzes and organizes office operations and procedures
Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame
Prints monthly journals, reports, and general ledger
Completes Month-End checklist and assists in monthly financial close
Assists in completion of annual review/audit
Reviews and approves adjustments to inventory accounts
Prepares Vehicle Sales and Finance commissions
Prepares Vehicle Sales & Finance chargeback detail reports
Review technician payroll posting and unapplied time
Prepare and review all payroll submissions
Ensure payroll, timekeeping, and compensation practices comply with labor laws and company policies
Oversight of dealership timecards, benefit hours, and time-off
Serve as the primary point of contact for day-today HR administration at the dealership level
Maintain employee personnel files, confidentiality standards, and required documentation
Administer terminations, final pay processing, and separation documentation in accordance with policy and law
Coordinate new-hire onboarding, including employment eligibility verification, interviews, and candidate selection
Tracks and reports on monthly chargebacks
Outstanding CIT follow up with Finance and Sales Managers
Standard entries-prepaids and accruals
Weekly General Ledger detail reviews
Weekly balance sheet reviews
Support forecasting and budgeting through timely, accurate financial insight
Approval of invoices
Weekly due bill reconciliation
Train and supervise personnel and all Business Office functions
Attend manager meetings and facilitate, as needed
Enforce compliance with internal controls, segregation of duties, and fraud-prevention policies
Manage user access and permissions for accounting and dealership systems
Identify, document, and escalate financial or procedural risks to the Controller
Review and investigate variances, unusual transactions, and control exceptions
Proactively communicate concerns, risks, or irregularities to the Controller and General Manager
Other duties as assigned
Qualification
Required
Must be at least 18 years old
Valid Driver's License
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
High school diploma or GED preferred
Helpful attitude and friendly demeanor
Able to carefully deal with confidential information
Professional and dependable
Computer and internet skills, including Microsoft Office suite
Extremely detail oriented
Excellent customer service skills
Positive attitude
Quick learner
Maintains a professional appearance
Preferred
High school diploma or GED preferred
Company
Wise Auto Group
Wise Auto Group offers a dealership and financing on ideal vehicles for customers.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
J
Justin Tinker
Chief Financial Officer
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