NKSFB · 10 hours ago
Business Management - Executive Assistant
Los Angeles, CA
Full-time
Onsite
New Grad, Entry Level
$75K/yr - $95K/yrNKSFB, LLC is the largest business management firm in the country, with more than 600 employees. They are seeking an experienced Executive Assistant to provide high-level administrative, operational, and strategic support to a team of partners, ensuring efficient management of their time and communications.
Accounting
Responsibilities
Attend to phone calls from clients and update the partner with the call list
Schedule executive meetings, including lunches and dinners
Get lunch for partner or partner meetings as needed
Other light errands as needed – Coffee, Bank Drops, FedEx, Post Office
Greet and receive visitors
Prepare correspondence to clients or outside vendors
Coordinate and arrange dial-in and conference calls
Coordinate, assemble, and deliver financial meeting packages
Schedule, book airfare, hotel, dining reservations, itinerary preparation, etc
Review partner credit card statements for accuracy, coding and deliver to bookkeeper for payment process payments and submit expense reimbursements timely
Filing and organization of client documents
Scanning documents into the firm document management system
Liaison between partner and IT to ensure partner equipment is working properly
Notification and tracking of Continuing Professional Education (CPE) credits and Certified Public Accountant (CPA) license renewals
Prepare and send engagement letters and supporting documentation to new clients
Track receipt of engagement letters, pre-signed forms, and demographic information sheets from new clients
Update client database with new client information
Track tasks for partners that have been completed and are in process
Track and record partners’ time sheets in the internal billing system
Keep track of partner miles, points, and subscriptions
Dial in phone calls for partners
Respond to urgent meeting requests via cell phone or at home when needed
Open and sort partner mail
Coordinate partner signing of checks, wires and urgent requests
Strict confidentiality is required
Other related duties as assigned
Qualification
Required
Competency in Microsoft applications including Word, Excel and Outlook
Light bookkeeping skills, preferably using software (i.e., QuickBooks, Xero, Sage, etc.)
Self-motivated with excellent organization skills
Strong verbal and written communication skills a must
Attention to detail and ability to multitask is an assets
Strong organizational and problem-solving skills
Exceptional interpersonal skills
Friendly and professional demeanor
Ability to work well with a team and pitch in when needed
High School Diploma
Benefits
Medical, Dental, and Vision coverage
Flexible Spending Account
Basic Life and AD&D
Voluntary Life and AD&D
Long Term Disability
Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage
Genetic Screening and Cancer Support
Pet Insurance
Accrue 15 PTO days annually
401k, Match, and Profit Sharing Plan
10 Paid Holidays and 1 Floating Holiday
Company
NKSFB
NKSFB, LLC is the largest Business Management Firm in the World.
Founded in 1981
501-1000 employees
H1B Sponsorship
NKSFB has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Mike Cornforth, MBA CPA
Chief Financial Officer
Bill Harris
Partner
Company data provided by crunchbase