Select Source International · 21 hours ago
Administrative Executive Assistant
Cambridge, MA, US
Full-time
Onsite
New Grad, Entry LevelSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions. The Administrative Executive Assistant role is responsible for all administrative functions within the AbbVie Ventures Organization, including calendar management, travel scheduling, and event planning.
ConsultingFinancial ServicesInformation Technology
Responsibilities
Provides general administrative support. May provide back-up support to higher-level management as needed
Effectively monitors manager and team calendars, proactively solves conflicts
Research solutions and respond to email and phone inquiries with input from the direct supervisor
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Help develop and maintain process improvement and knowledge management processes; actively participate in self- and team audits and works with team to implement improvements
Coordinates and interacts between internal and external stakeholders, including high-level executives, and respects confidential and business-sensitive information in all interactions
Supports tracking of budget expenditures
Drafting and maintaining reports of the Ventures team’s activities to be shared with cross-functional stakeholders
Ensures team and cross-functional awareness of upcoming priority events and meetings
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations
Orders business cards and stationery
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
Supports event planning and organization of meetings and receptions involving the team, including logistics, invitations, and execution, as needed
May train/coordinate work for new administrative assistants
Operates with general instruction and some supervision
Manage general supply stocks, presentation/presentability, etc. Discretion and ability to handle not only internal, but also external stakeholders
Qualification
Required
Responsible for all administrative functions within AbbVie Ventures Organization answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, coordination onboarding for new team members, creating or modifying business documents, preparing presentations from source materials, handling MS Teams and Telepresence setups, and acting as a liaison for remote access issues
Provides general administrative support. May provide back-up support to higher-level management as needed
Effectively monitors manager and team calendars, proactively solves conflicts
Research solutions and respond to email and phone inquiries with input from the direct supervisor
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Help develop and maintain process improvement and knowledge management processes; actively participate in self- and team audits and works with team to implement improvements
Coordinates and interacts between internal and external stakeholders, including high-level executives, and respects confidential and business-sensitive information in all interactions
Supports tracking of budget expenditures
Drafting and maintaining reports of the Ventures team's activities to be shared with cross-functional stakeholders
Ensures team and cross-functional awareness of upcoming priority events and meetings
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations
Orders business cards and stationery
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
Supports event planning and organization of meetings and receptions involving the team, including logistics, invitations, and execution, as needed
May train/coordinate work for new administrative assistants
Operates with general instruction and some supervision
Manage general supply stocks, presentation/presentability, etc
Discretion and ability to handle not only internal, but also external stakeholders
Benefits
Various technology and training are available for anyone looking to expand and improve their current skill levels.
Leadership support to drive your career into areas of interest to meet your passion and career goals.
Flexible schedules in many cases, dependent on the specific team with whom you work.
Collaborative team environment; creating a positive experience for those working at AbbVie.
Inter-Campus shuttles to get you from building to building with on demand service that allows you to make the most of your workday.
Complimentary coffee service throughout their locations (depending on the region/campus).
Company
Select Source International
Select Source International (SSI) is an award-winning global leader in Consulting and Staff Augmentation, helping businesses thrive across IT, Healthcare, Finance & Accounting, Human Resources, Engineering, Energy & Utilities, Manufacturing, Administrative, Operations & Logistics, and more.
Founded in 1999
501-1000 employees
H1B Sponsorship
Select Source International has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (3)
2022 (2)
2020 (4)
Funding
Current Stage
Late StageCompany data provided by crunchbase