Genesis10 · 17 hours ago
Program Coordinator
Charlotte, NC
Full-time
Onsite
Mid, Senior Level
3+ years expGenesis10 is currently seeking a Program Coordinator with our client in the financial industry located in Charlotte, NC. The role involves supporting senior leader meetings, documenting discussions, and ensuring effective communication and follow-up on action items.
Information ServicesInformation Technology
Responsibilities
Attend recurring and ad hoc senior leader meetings (including SVP/EVP forums) for complex technology programs and provide real-time note capture
Document key discussion points, decisions, trade-offs, open questions, dependencies, and next steps with a high degree of accuracy
Capture and clearly articulate issues, risks, and impediments; escalations and required leadership decisions; ownership and timelines for follow-ups; commitments and action items (who/what/when)
Produce executive-ready meeting outputs that are concise, structured, and shareable (e.g., meeting summaries, readouts, decision logs, action trackers)
Maintain consistency in formatting, terminology, and content quality across meetings to create a reliable record of program progress and leadership direction
Partner with program leads to prepare meeting agendas, pre-reads, and supporting materials aligned to the outcomes needed from executives
Coordinate inputs across stakeholders to ensure materials are complete, accurate, and delivered on time
Support meeting logistics as needed (invites, schedule coordination, conference details, distribution lists)
Track meeting cadence and ensure agendas and pre-reads follow a standardized operating rhythm
Own the action item log for assigned forums/programs; ensure action items are captured, assigned, and tracked to completion
Follow up with owners to confirm progress and escalate overdue items as appropriate
Maintain a decision log and ensure decisions are communicated and reflected in downstream materials
Provide administrative support related to program governance (e.g., maintaining repositories, organizing artifacts, managing distribution)
Help maintain program documentation, trackers, and templates (status, milestone tracking) in coordination with program managers
Handle other coordination tasks that enable smooth governance operations and effective executive engagement
Qualification
Required
3–7+ years of experience in an executive support, program coordination, PMO, or project/program support role—preferably within technology, engineering, or transformation programs
Demonstrated experience supporting senior leader meetings and producing executive-level summaries and communications
Proven ability to capture complex discussions accurately, including technical concepts, delivery risks, and inter-team dependencies
Exceptional written communication skills, including the ability to synthesize high-volume detail into concise, structured executive readouts
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment with frequent schedule changes
High degree of professionalism, discretion, and comfort handling confidential information
Preferred
Experience supporting large-scale technology initiatives (e.g., platform modernization, cloud migrations, data/AI programs, cybersecurity, enterprise applications)
Familiarity with program management best practices
Benefits
Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
Behavioral Health Platform
Medical, Dental, Vision
Health Savings Account
Voluntary Hospital Indemnity (Critical Illness & Accident)
Voluntary Term Life Insurance
401K
Sick Pay (for applicable states/municipalities)
Commuter Benefits (Dallas, NYC, SF and Illinois)
Company
Genesis10
Information Technology and Services
1001-5000 employees
H1B Sponsorship
Genesis10 has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (126)
2024 (68)
2023 (20)
2022 (2)
2021 (13)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
Harley Lippman
CEO and Founder
Company data provided by crunchbase