Okaloosa County School System · 19 hours ago
Airports Executive Administrative Assistant
Crestview, FL
Full-time
Onsite
Entry Level
2+ years expOkaloosa County School System is seeking an Airports Executive Administrative Assistant to provide administrative and clerical support for the Airports Department. The role involves preparing documents, responding to customer requests, coordinating meetings, and managing department records.
Education Management
Responsibilities
Prepares, distributes, and maintains correspondence, work orders, requisitions, reports, agendas and other documents and/or files; responds to requests; organizes and relays information related to assigned functional area
Responds to internal and external customer requests received in person, through mail, email, and by telephone to include forwarding questions to the appropriate area for response, coordinates with other agencies as needed to ensure constituent concerns are addressed in a timely manner
Prepares presentations, postings, announcements, and other communication types in order to advertise public meetings, internal meetings, and other meetings; coordinates with appropriate departments, agencies, etc. as appropriate; ensures compliance with Sunshine law provisions
Creates, prepares, and proofreads department records, spreadsheets, files, as required to ensure records are complete and accurate
Creates professional documents for the Director’s signature and reviews documents prepared by others prior to submitting to the Director
Acts as liaison for outside agencies as assigned, communicating with professionals, officials and other executive level entities in gathering and relaying information, as needed. Coordinates and organizes calendars, schedules, travel, and other related matters; oversees scheduling and use of common meeting areas
Conducts research, creates forms, participates in special projects, conducts surveys, and processes confidential or sensitive documents and correspondence to assist executive level management members to provide informed and timely responses to inquiries, requests for information, etc
Maintains inventory; orders supplies, office equipment, and other items as required; monitors budgets as assigned
Develops and maintains filing system, to include department staff files and departmental records, forms, reports and is designated the Department Records Custodian
Coordinates Airport events (scheduling, catering, etc.) and represents the Airport at off-site promotional events
Performs other duties as assigned
Qualification
Required
Bachelor's degree with course work emphasis in Business Administration or closely related field or an equivalent vocation/technical/certification
Minimum of two (2) years' progressively responsible experience in executive office management
Minimum typing speed of 35 words per minute
Ability to operate a variety of machines and equipment including computer, office equipment, telephone, etc
Ability to exert 10 to 20 pounds of force occasionally, and or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects
Ability to communicate effectively in English, including the ability to convey, record and exchange information
Ability to explain procedures and to give, receive and follow oral and written instructions
Ability to read a variety of moderately complex technical data, policy and procedure manuals, codes, professional journals, etc
Ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation
Ability to communicate with a broad array of individuals from various professional backgrounds
Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
Ability to interpret a variety of technical instructions in written, mathematical or diagrammatic form
Ability to learn and understand relatively complex principles and techniques
Ability to make independent judgments in absence of supervision
Ability to acquire knowledge of topics related to primary occupation
Ability to add, subtract, multiply and divide; to determine weight; calculate decimals and percentages; compute discount, profit and loss, ratio and proportion; interpret graphs
Ability to deal with people beyond receiving instructions
Adaptability to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, or public contact
Ability to exercise consistent tact and courtesy when in frequent contact with various professionals, county staff, and the general public
Preferred
Experience with Microsoft Word, Excel and PowerPoint preferred
May require commission as a Florida Notary of Public within six (6) months of employment
May require a valid driver license
Company
Okaloosa County School System
Okaloosa County School System is an education management company based out of 461 School Ave, Crestview, FL, United States.
11-50 employees
Funding
Current Stage
Early StageRecent News
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