Stanford University · 7 hours ago
Events coordinator/office manager
Stanford, CA
Full-time
Onsite
Mid, Senior Level
$45.23/hr - $51.03/hr
6+ years expStanford University is a leader in interdisciplinary research connecting biology and medicine, and they are seeking an Events Coordinator/Office Manager to support Bio-X and the Clark Center. The role involves planning and executing events, providing administrative support, and managing complex tasks related to scheduling, budgeting, and communication within the unit.
EducationHigher EducationUniversities
Responsibilities
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature
Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection
Coordinate complex office moves. Plan and coordinate routine remodeling and renovations
Analyze and review material and extract pertinent information for briefing purposes
Positions at this level also include one or more of the following duties: + In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. + Responsible for leading the administrative functions of a program or unit. + Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. + Serve as building coordinator. + Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input
Additional Duties Include:
Assist extensively with website management, maintenance, and updates by creating new webpages, using both RichText and HTML
Assist with graphic design and advertising, including scheduling ads with internal Stanford advertisement agencies, creating original advertisement art and copy, creating event flyers and website graphics, and extensively editing program and student photos
Assist with creation of graphics and drafting of copy for social media posts and website announcements
Assist with management and analysis of program data and databases
Qualification
Required
High school diploma and six years of administrative experience, or combination of education and relevant experience
Advanced computer skills and demonstrated experience with office software and email applications
Proven success in following through and completing projects
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multi-task, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in making decisions
Creativity and adaptiveness
Ability to incorporate feedback into iterative drafts to improve final product
Preferred
Experience with HTML and web design
Adobe Photoshop
Social media applications
Benefits
Career development programs
Tuition reimbursement
Family care resources
Superb retirement plans
Generous time-off
Excellent health care benefits
Free commuter programs
Ridesharing incentives
Discounts
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
2026-01-20
alleywatch.com
2026-01-20
2026-01-17
Company data provided by crunchbase