LeadCar Toyota Hazleton · 11 hours ago
Part-Time Office Assistant
Hazle, PA
Part-time
Onsite
New Grad, Entry LevelLeadCar Toyota Hazleton is seeking a Part-Time Office and Accounting Assistant to support office operations through various accounting activities and administrative tasks. The role involves managing accounts payable, handling incoming calls, and assisting with dealership documentation and processes.
Automotive
Responsibilities
Posts all open items in accounts payable on a daily basis. Reconciles vendor statements to the AP. schedules making sure payments are accurate and consistent with the dealership schedules
Prepares monthly accounts payable run and prints checks
Ensures that we have W9 information for vendors. Prepares 1099s at year-end
Posts all invoices related to the Factory Statement. Prints out and posts the necessary weekly reports related to the factory statement. Reconciles the monthly factory statement to the GL to ensure they balance
Posts retail deals on a daily basis
Reviews and cleans up various schedules as assigned by Controller. Assist with month-end reconciliations
Assist with sales tax reconciliation
Remits all vehicles warranties and other vehicle products sold, maintaining a log of all contracts processed/mailed and verifying against the GL for accuracy
Break down all deals turned in from F&I office
Put finance package together to mail to finance company; Quick Fund deals where applicable
If applicable to deal: create trade in deal jacket, make payoff check to lienholder as needed, file trade title and/or follow up on title/lien release
File State Notice of Sale on each retail deal
Maintain all MSOs/Titles
Follow-up on all used titles/lien releases as needed
Prepare MSO’s/Titles to be sent to DOR office or customer for sold units File Notice of Liens for all required deals
Check in Keys of New received vehicles for inventory
Create PDI service RO, tag keys and give to Sales Manager
Issues and tracks dealer plates for the sales department. Ensures Loaner Agreements are accurate and legible as needed for checked out plates
Scans all completed deal packets to be uploaded, indexed, and verified for accuracy to scan site
Operates a multi-line phone system answering incoming phone calls for the dealership
Answers all incoming calls in a prompt, polite, professional manner, transferring them to the appropriate person or department quickly
Provides voice mail for callers if employee cannot be reached. Takes detailed messages when voice mail is not taken by caller and delivers message to appropriate party in a timely manner
Maintains a personal demeanor consistent with Company culture, contributing a positive, supportive work environment for all team members
Issues and tracks dealer plates for the sales department
Ensures Loaner Agreements are accurate and legible as needed for checked out plates
Stocks in new and used vehicles, dealer trades
Maintains a neat work area
Assists with other projects and duties as assigned by the Controller or Office Manager
Qualification
Required
Associates degree in accounting preferred
Must have knowledge of principles and processes for providing exceptional customer service
Must have the ability to establish productive, cooperative relationships with customers, vendors, co-workers and management
Must have knowledge of administrative and clerical procedures and systems such as Microsoft Word and Excel, managing files and records, designing forms, and other office procedures
Must utilize effective time management skills and have the ability to work effectively and productively in a fast-paced environment
Must have exceptional customer service skills including excellent phone etiquette
Must have excellent verbal and written communication skills
Must possess exceptional interpersonal communication skills
Must possess strong organizational skills
Must be punctual, dependable and reliable
Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments
Must maintain a professional appearance and manner consistent with the dress code policy and best practices set forth by the General Manager
Company
LeadCar Toyota Hazleton
LeadCar Toyota Hazleton is your full service car dealership. Fulfilling all your sales, service & part needs for Toyota and more.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase