City of Tuscaloosa · 4 hours ago
Accountant
Tuscaloosa, AL
Full-time
Onsite
Entry Level
$69K/yr - $69K/yr
1+ years expThe City of Tuscaloosa is seeking an Accountant to perform a variety of accounting tasks within the Accounting and Finance Department. The role involves managing general accounting functions, assisting with audits, and ensuring compliance with financial regulations while supporting various city departments.
AssociationGovernmentNon ProfitOffice Administration
Responsibilities
Performs reconciliations of Accounting and Finance Department records and general ledger accounts on a monthly and annual basis
Assists the external auditor performing the annual financial audit and single audit; investigates and reports on questioned transactions; discloses requested information; guides auditors to source documents and City policies and procedures
Communicates with departments to ensure fixed assets are added, removed, transferred, and depreciated appropriately
Updates Accounting and Finance fixed asset related forms as needed
Monitors levels of insurance coverage on all City property and necessary employees; recommends adjustments to coverages and reserves
Communicates with various City departments concerning expenditures, receipts, and budget questions
Reconciles bank statements on a monthly basis and notifies supervisor of any discrepancies
Proposes updates to accounting procedures as needed to maintain sound practices in the handling and reporting of City finances; studies state and local ordinance requirements; plans for security and accuracy in fiscal transactions and reporting; advises departments on proper handling and reporting procedures; monitors compliance with established procedures
Coordinates development, implementation and monitors automated systems for general ledger accounting; evaluates City accounting needs; determines input procedures and access limitations; monitors program implementation and operation
Assists with the preparation of periodic reports such as the Annual Comprehensive Financial Report (ACFR), Schedule of Expenditures of Federal Awards (SEFA), investments, debt or other operational reports required to gauge operational efficiency and/or compliance with Federal, State and Local ordinances or guidelines
Performs bookkeeping tasks for the Fire and Police Pension Fund
As needed provides support for various special projects, assists in the development of procedures and forms; formulates recommendations and prepares reports and correspondence
Assists departments and Grants Manager with seeking and applying for grants. Reconciles and reports on federal, state, and local grants
Where required, assists in the preparation of grant applications, handles the details of grant or proposal preparation and administration including contracts with federal, state, and local agencies
Monitors financial compliance, with the assistance of the applicable City department, and ensures proper accounting procedures are followed for federal and state grant programs
Compiles the annual Schedule of Expenditures of Federal Awards (SEFA) and assists the external auditor with any questions that may arise
Coordinates and compiles annual agency applications, along with detailed analysis of requests versus prior year allocations
Assists the Grants Manager and Budgets Director with monitoring expenditures for eligibility, and monitors compliance with the Agency funding contracts
Assists with preparing agency funding contracts in conjunction with the Legal Department
Monitors daily cash balances to ensure sufficient funds are available to cover transactions
Determines funds available for long-term investment
Maintains short and long-term cash flows to optimize investment strategies
Performs and oversees the bidding, depositing, transferring, wiring, withdrawing, and reconciling of certificate of deposits the city utilizes to invest and retain monetary assets for payment of city expenses
Prepares wire transfer report and detailed report of funds to be transferred between accounts
Deposits funds and ensures acceptable balances in all accounts; transfers funds within accounts
Computes weekly cash balances for investments and communicates relevant information to banks
Completes investment purchases and maturing investments physically and provides reports on a weekly basis
Corresponds with banks on all errors or problems, coordinates solutions
Prepares and analyzes monthly departmental operating budget reports and provides detail on overages to the Director of Budgets and Strategic Planning
Provides ongoing support to departments related to their operational budgets or capital project budgets
Provides detailed financial analysis for proposed personnel changes or movements within departments
Supports the annual budget process by providing various analyses for operating expenditures and revenues, assisting departments with questions regarding their operating budgets, compiles draft and final versions of the budget document, along with other various tasks as assigned
Assists with compiling resolutions for budget adoption
Compiles budget revisions for Finance Committee consideration and enters approved revisions
Reviews and tracks transactions such as accounts payable invoices and cost reimbursement requests related to capital and special projects
Assists in the development and monitoring of short- and long-term capital and special project budgets supporting capital improvement projects within programs that meet city goals and objectives
Monitors projects for financial close-out and coordinates close-out of projects with applicable departments
Assists the Director of Budgets and Strategic Planning in determining financial methods, procedures and costs pertaining to capital and special projects; conducts cost benefit analyses and reviews and prepares financial and statistical reports
Confers with other departments, officials, consultants and explains policies and procedures; may make presentations on assigned projects and programs
Provides staff support to committees or other departments, as assigned
Assists the Arts and Entertainment Director with projecting and compiling annual budget projections for operations and special events
Compiles profit and loss statements for special events and amphitheater shows and updates Accounting and Finance leadership on a monthly basis
Provides fund analysis on a monthly basis of all special event funds
Reconciles Amphitheatre clearing account on a monthly basis and reports any discrepancies to management
Review and assist in the preparation of various documents including official statements for debt issues, underwriter documents for required information in cooperation with the City’s bond issuer
Maintains debt service schedules and prepares journal entries; updates required arbitrage calculations
Prepare debt amortization schedules as necessary
Performs operational oversight, assigns, and monitors Payroll Assistant in tasks reprioritizing work as the business need requires; reviews work for completeness, accuracy, and compliance with Federal and State laws and City administrative regulations
Maintains written procedures identifying appropriate internal controls, administrative regulations, and appropriate State, Federal and/or legal support for all payroll processes performed
Responds to and resolves complex and sensitive customer inquiries regarding payroll policies and procedures both verbally and in writing
Provides Payroll departmental staff training and conducts customer training
Reviews time entry, conducts edit of time entry to ensure accuracy, completeness, proper authorization, processes payroll and reviews validation and controls report
Executes the payroll, validates paychecks, and ensures that all payroll deadlines are met in accordance with the pay period schedule
Handles payroll duties related to the City of Tuscaloosa Police Officers’ and Firefighters’ Retirement Plan
Ensures accurate calculation and remittance of all withholding liabilities for all City employees on a timely basis, including quarterly and annual Federal and State reporting, retirement plans, etc
Calculates and creates manual checks, including payroll for the Fire and Police Pension, and makes special check runs; maintains employee payroll records
Reconciles all payroll liabilities to the general ledger and processes journal entries to record activity
Maintains confidentiality of personnel and payroll records and reports
Responds to payroll-related requests for information from City departments, employees, and public records requests
Conducts research and remains current on Federal and State payroll tax laws, pension, and other applicable laws affecting payroll administration
Participates in evaluating, testing, and implementing new payroll systems and subsequent upgrades
Completes quarterly tax reports; checks and distributes W-2 forms; submits all annual reporting to required agencies
Handles end-of-year adjustments and close outs; compiles periodic reports and pension/retirement amounts
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner
Incorporates continuous quality improvement principles in day-to-day activities
Incorporates the core beliefs of the city within the Accounting and Finance Department in order to achieve the city’s standard of excellence to be the most innovative and effectively managed city
Recommends policies and procedures that guide and support the provision of quality services by the Department
Must meet regular attendance requirements
Must be able to maintain good interpersonal relationships with staff, co-workers, and managers
Seeks out innovative ways to streamline and improve workflow processes
Performs other related duties as required
Qualification
Required
Bachelor's degree in Accounting, Finance, or a closely related field required
Internship experience in accounting and/or finance or one (1) year of professional accounting experience required
Must have considerable knowledge and experience in Microsoft Excel
Must possess and maintain a valid driver's license
Benefits
Retirement
Vacation and illness leave
Paid holidays
Medical and dental insurance
Flexible spending account
Life insurance
Other supplemental insurances
Deferred retirement saving plans
Company
City of Tuscaloosa
City of Tuscaloosa is a data-driven, transparent municipal government.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$17.1MKey Investors
U.S. Department of Transportation
2021-11-18Grant· $17.1M
Leadership Team
J
Jonathan Skelton
Chief Technology Officer
M
Mike Montgomery
Chief of Training
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