Select Source International · 1 day ago
Admin Assistant IV
North Chicago, IL, US
Full-time
Onsite
Senior Level
5+ years expSelect Source International (SSI) is a distinguished staffing company renowned for delivering top-tier workforce solutions. The Admin Assistant IV role involves providing advanced administrative support to team leaders, ensuring compliance with corporate policies, and managing various administrative functions for Global Security.
ConsultingFinancial ServicesInformation Technology
Responsibilities
Provides Advanced admin support to the team leaders. May provide back-up support to other team staff, as needed
Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Interact with high-level executives and handle confidential or business-sensitive information
May include some support for tracking budget expenditures
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
May train/coordinate work for new administrative assistants
Responsible for all administrative functions for Global Security, such as:
+ Answering phones
+ Calendar management, proactively solving conflicts
+ Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues
+ Scheduling travel and processing expense reports
+ Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments
+ Ordering office supplies
+ Processing invoices
+ Meeting/event planning and catering
+ Creating or modifying business documents
+ Preparing presentations from source materials
+ Preparing binders and other large copy requests
+ Requesting publications/articles
+ Onboarding various contracted vendors; and
Operates with general instruction and some supervision
Safeguard’s company confidential information
Fully understands assigned tasks and any associated expectations
Asks for clarification, as needed
Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines
Demonstrates strong problem-solving skills
Accountable and responsible for actions/mistakes
Challenges the team to always do better
Prioritizes own work, balancing multiple requests for assistance
Establishes good working relationships with client areas
Builds rapport and trust with others; possesses good listening skills
Qualification
Required
5+ years of previous administrative experience supporting executives
Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements
Demonstrates strong problem-solving skills
Accountable and responsible for actions/mistakes
Prioritizes own work, balancing multiple requests for assistance
Establishes good working relationships with client areas
Builds rapport and trust with others; possesses good listening skills
Preferred
Some college preferred
Some leadership or supervisory experience desired
Experience working in pharmaceutical company or CRO strongly preferred
“Make it happen” spirit and attitude as well as persistence
Learns fast, grasps the “essence,” and can change course quickly, where needed
Company
Select Source International
Select Source International (SSI) is an award-winning global leader in Consulting and Staff Augmentation, helping businesses thrive across IT, Healthcare, Finance & Accounting, Human Resources, Engineering, Energy & Utilities, Manufacturing, Administrative, Operations & Logistics, and more.
501-1000 employees
H1B Sponsorship
Select Source International has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (3)
2022 (2)
2020 (4)
Funding
Current Stage
Late StageCompany data provided by crunchbase