Work Well, LLC · 21 hours ago
Part-Time Operations Coordinator
United States
Part-time
Remote
New Grad, Entry Level
$20/hr - $25/hrWork Well, LLC is a company that partners with small teams and organizations to build strong operational foundations. They are seeking a Part-Time Operations Coordinator to support the CEO and multiple client businesses in operations, finance, and HR administration, ensuring efficient and effective operations.
Program Development
Hiring Manager
Kate Woods
Responsibilities
Provide day-to-day administrative and operational support to the CEO
Manage calendars, scheduling, communications, and follow-ups
Track projects, deadlines, and deliverables across multiple companies
Create and maintain operational documentation, trackers, and workflows
Perform monthly bookkeeping for multiple entities, including invoice entry, transaction coding, and bank/credit card reconciliations
Organize bills, forecast cash disbursements, and prepare payments with approval
Generate standard monthly financial reports and summaries
Support invoicing, expense tracking, and financial organization
Support payroll administration, including payroll data input, state account maintenance, and reporting
Assist with company compliance tasks such as Secretary of State filings, registrations, filing legal documents, and credit & vendor applications
Maintain organized financial, payroll, and compliance records
Support job descriptions, job postings, applicant tracking, and interview coordination
Assist with applicant screening, job offers, onboarding, and offboarding administration
Provide ongoing employee lifecycle administrative support across multiple companies
Maintain confidential HR records and documentation
Prepare simple financial and operational analyses for monthly internal and client reports
Support client communications, reminders, and follow-ups
Identify opportunities to streamline processes and improve internal systems
Qualification
Required
Highly organized, detail-oriented professional
Ability to support day-to-day operations, bookkeeping, payroll coordination, HR administration, compliance support, and reporting
Self-starter comfortable working independently in a remote, part-time role
Values discretion, reliability, and process over constant firefighting
Preferred
Experience in operations, administration, finance, or project coordination
Experience supporting bookkeeping, payroll, and financial administration for small businesses or multiple clients
Familiarity with bookkeeping, budgeting, expense tracking, and payroll processes
Proficiency with tools such as QuickBooks, Gusto, Rippling, Wave, ZipRecruiter, or similar platforms
Experience supporting HR administration, including recruiting, onboarding, and employee lifecycle coordination
Trusted with confidential financial, payroll, and HR information
Highly organized, detail-oriented, and comfortable managing multiple priorities in a remote environment
Proficient with Google Workspace, Slack, and project management tools (Asana, Trello, Monday)
Company
Work Well, LLC
About Work Well.
Founded in 2015
1 employee
Funding
Current Stage
Early StageCompany data provided by crunchbase