PTV Logistics · 12 hours ago
Corporate Secretary (m/f/d)
United States
Full-time
Remote
Senior Level
5+ years expPTV Logistics is a leading global software company for transportation logistics, and they are seeking a Corporate Secretary responsible for maintaining corporate records and ensuring regulatory compliance across multiple legal entities. The role involves managing corporate governance activities, liaising with shareholders and regulatory authorities, and supporting executive leadership in corporate administration.
Information TechnologySaaSSoftware
Responsibilities
Maintain accurate and complete corporate records for 15-20 legal entities across multiple jurisdictions and introduce a new corporate records management system/tool
Lead entity rationalization initiatives to simplify corporate structure in coordination with tax and legal advisors
Design, standardize, and manage end-to-end intercompany frameworks, including contracting, documentation, approvals, transfer pricing support, and collaboration with Finance on invoicing and settlement processes
Manage and align the dual structure of legal entities and functional organization (with statutory Managing Directors), ensuring clear roles, decision rights, authorization frameworks, and effective collaboration while maintaining legal compliance and corporate boundaries
Manage shareholder communications, including maintaining shareholder databases, processing share issuances and transfers, preparing notices and proxies, and coordinating with private equity sponsors on governance and reporting
Serve as the primary contact for banking relationships, supporting debt financing activities, preparing corporate authorization documents, ensuring compliance with loan agreements, and maintaining records of guarantees and intercreditor arrangements
Organize and prepare materials for board meetings across all entities, drafting agendas and resolutions, ensuring procedural compliance, tracking decisions, and maintaining board records
Qualification
Required
Bachelor's degree in Law, Business Administration, or a related field
5+ years of experience as Corporate Secretary or in corporate governance role
Familiarity with German corporate law (particularly GmbH structures and MD requirements), compliance requirements and governance best practices
Hands-on experience with entity simplification, restructuring, and intercompany setups
Proven experience managing multiple legal entities across different jurisdictions, balancing legal entity requirements with organization needs, and leveraging entity management systems and corporate record databases
Highly organized, detail-oriented and discrete in handling sensitive corporate matters
Preferred
Experience in private equity-backed or SaaS companies
Knowledge of European corporate law (Ltd structures)
Company
PTV Logistics
PTV Logistics offers software components for logistics and transportation optimization, route planning, and geographic data analysis.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase