The Select Family of Staffing Companies · 11 hours ago
Office Manager
Irvine, CA
Full-time
Onsite
Entry, Mid Level
$25/hr - $26/hr
2+ years expSelectStaffing is seeking an Office Manager to oversee various administrative tasks. The role involves organizing meetings, managing office supplies, assisting with onboarding and recruiting, and maintaining personnel records.
RecruitingService IndustryStaffing Agency
Responsibilities
Organize and schedule meetings and appointments
Manage office supplies inventory and place orders as necessary
Assist with the onboarding process of new hires, new hire orientation, and separation process
Assist with the recruiting process such as phone screening candidates, scheduling interviews with candidates, and reference check
Assist with the onboarding process for new hires
Maintain electronic files of personnel files and update records as needed
Must be able to handle confidential information with full discretion
Assist with payroll process using QuickBooks / ADP and review employees’ timecards for accuracy
Responsible for managing company inventory, managing the purchase order process by executing POs, closing Pos, and processing payments for closed POs, and updating the purchase order spreadsheet daily
Assist with Account Payable by reviewing invoices information matching with PO orders, processing check or credit card payments, and maintaining a spreadsheet of all payments
Assist in sending quotes to clients, follow-up or approvals, transfer the orders to Operations
Assist in receivables by sending invoices, reminders for payments until payment is receive
Coordinate company’s birthdate celebrations and holiday parties
Office pantry / kitchen area maintenance – with supplies etc
Coordinate with external vendors / service providers to ensure the ordered service was received prior to payment
Receive and sort incoming mail and deliveries and manage outgoing mail
Perform receptionist duties: greet visitors, and answer and direct phone calls
Qualification
Required
Associate degree/ Bachelor's degree
Minimum 2+ years of Office Manager experience
Minimum 2+ years of Human Resource experience
Must have exceptional attention to detail
Strong organizational and time management skills, and ability to prioritize
Must be a self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving skills and analytical abilities
Must be proficient with Office365
Company
The Select Family of Staffing Companies
The Select Family of Staffing Companies is a leading provider of temporary staffing and employment.
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase