NEOGOV · 7 hours ago
Administrative Specialist II - Emergency Management
Public Safety Training Facility - Frederick, MD
Full-time
Onsite
Mid Level
$24.80/hr - $42.17/hr
3+ years expNEOGOV is seeking an Administrative Specialist II for the Frederick County Division of Emergency Management. This role involves providing fiscal, clerical, and operational support, including purchasing coordination, records management, and recruitment assistance, while ensuring efficient operations through collaboration with various stakeholders.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Compose and/or prepare professional correspondence, staff reports, budget transfers/amendments and other written work for personal signature or other department staff's approval and signature
Provide administrative and purchasing support to all division staff
Prepare, verify, process and follow-up on requisitions, purchase orders, check requests, expense reports, invoices and other fiscal actions in the INFOR financial system, track budget account activity
Maintain accurate purchasing records, including invoices, receipts, and contract documentation for audit and compliance purposes
Support grant-related purchasing activities, ensuring expenditures align with approved budgets and funding guidelines
Serve as recording secretary at meetings; take meeting minutes; transcribe for distribution to meeting attendees
Maintain the Division website, shared drive, SharePoint site, or other digital libraries
In conjunction with Human Resources, assist with the recruitment and selection process within the NEOGOV online hiring system, duties include requisition processing, job posting review assistance, candidate notification, scheduling skills testing and interviews
Coordinate administrative functions and prepare all paperwork for recruit classes and new hires; compile and prepare recruiting data and reports as requested
Assist with the processing of Sick Leave Donor, Extended Sick Leave and FMLA paperwork
Maintain emergency contact, resource lists and enter data into emergency notification system
Assist citizens with questions and account issues with the Alert Frederick County system and other alert/ social media applications
Prepare and follow-up on work related injury reports
Monitor and maintain office supplies inventory
Coordinate and schedule meetings, as well as maintain calendar reservations for meeting rooms and resources
Create, update and maintain computerized and manual files and filing systems, while complying with record retention policies
Perform various clerical duties necessary to operation (photocopy, file, prepare mailing labels, sort mail, stuff envelopes, courier to other departments, etc.)
Provide back-up and support to other Emergency Management Division administrative staff as needed
Represent the division at meetings and conferences as required
Perform other related work as assigned
Qualification
Required
High school graduation or the equivalent
Minimum 3 years of administrative support work experience
Intermediate skills with Microsoft 365
Possession of a valid automobile operator's license
Knowledge of requisition preparation, purchase orders, expense reporting, and INFOR financial systems
Ability to accurately compile and analyze statistical information, evaluate detailed information, and other written work
Ability to effectively access and utilize Microsoft 365, email software and data management systems and equipment assigned to the office
Ability to learn and maintain SharePoint, databases, digital filing systems, and alert/social media applications for division communications
Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision in a fast-paced office, including the ability to make independent decisions and work through with problems and conflict situations
Ability to organize meetings, maintain calendars, and prepare agendas
Ability to effectively take meeting minutes and produce an accurate record from audio/video recording and handwritten notes
Understanding of NEOGOV hiring processes, job posting, applicant tracking, and recruitment administration
Strong attention to details with consistently accurate clerical skills, including the ability to compile and maintain statistical information, reports, files, etc
Discretion and good judgment working with sensitive and personal information with the ability to maintain appropriate confidentiality
Strong and effective spoken and written (English) communication skills to assist in the creation and presentation of applicant testing, marketing and training materials to varied audiences
Ability to establish and maintain effective working relationships with co-workers, representatives of cooperating agencies and the general public
Preferred
Associate's degree in a business-related field
Experience working in local government, specifically Frederick County Government
Experience working in the public safety sector
Transcription work experience
Experience supporting human resources and personnel functions; including recruitment, selection and onboarding
Grant work experience and/or procurement work experience
Website maintenance work experience
Benefits
11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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