The Estée Lauder Companies Inc. · 5 hours ago
Executive Assistant, Global Communications
New York, United States
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expThe Estée Lauder Companies Inc. is seeking an Executive Assistant to support the Executive Vice President, Chief Communications and Public Affairs Officer. This role involves providing high-level organizational and administrative support, managing complex calendars, and coordinating travel and meeting logistics.
Cosmetics
Responsibilities
Maintain and actively manage a highly complex executive calendar in a fast-paced, dynamic environment where priorities and commitments shift frequently
Anticipate scheduling needs, including blocking time for preparation and follow-ups, while continuously reassessing and rebalancing the calendar as business needs evolve
Proactively resolve scheduling conflicts, exercise sound judgment in prioritizing appointments, and respond quickly to last-minute changes
Set up and coordinate high-level meetings with senior management, cross-functional partners, and external stakeholders across multiple time zones
Arrange all domestic and international travel, including flights, accommodations, visas, ground transportation, and related logistics
Prepare detailed itineraries and meeting schedules, and troubleshoot last-minute changes with appropriate resolution and follow-up
Prepare, process, and reconcile expense reports accurately and in a timely manner
Coordinate complex meeting logistics, including conference room reservations, AV setup, security-sensitive requirements, catering, and material preparation and distribution
Support meetings involving senior leaders and government officials, which may require elevated, highly specific logistical and catering needs
Proactively anticipate and assemble all materials required to ensure the EVP is fully prepared for meetings, including agendas, briefing materials, and supporting documentation
Attend meetings as needed, take detailed notes, track action items, and ensure timely follow-up
Serve as the primary point of contact for internal and external stakeholders for the Global Communications and Global Public Affairs team
Coordinate office operations to ensure a smooth, productive work environment
Support onboarding for new hires, including system access, workspace setup, and orientation materials
Manage the ordering, budgeting, and tracking of office supplies, equipment, and gifts
Process vendor invoices, maintain budget tracking, and review all mail delivered to the office
Draft, proofread, and edit confidential correspondence, reports, plans, and follow-up notes with a high degree of accuracy and discretion
Ensure timely, clear, and effective communication with all stakeholders
Assist with special projects and initiatives as needed
Support the planning and coordination of major meetings and events, including conferences, workshops, roundtables, offsites, innovation sessions, and strategy meetings
Plan and execute team events and celebrations, collaborating with other administrative partners to ensure seamless execution
Prepare and manage itineraries for incoming visitors, including receiving and escorting external guests
Facilitate shipping needs to international affiliates
Additional duties may be assigned as required to meet business objectives
Qualification
Required
Minimum of 10 years of experience supporting senior executives in a fast-paced, multinational environment
Proven ability to execute a wide range of administrative responsibilities with excellence
Strong organizational and time-management skills, with the ability to manage multiple priorities effectively in a constantly changing environment
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with tools such as SAP, Concur, and SharePoint
Excellent written and verbal communication skills, with strong attention to detail
Results-oriented, with the ability to complete assignments accurately and on time
Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality
Exceptional interpersonal skills and the ability to build relationships across all levels of the organization
High degree of professionalism, discretion, flexibility, and adaptability
High school diploma or equivalent required
Preferred
Bachelor's degree strongly preferred
Company
The Estée Lauder Companies Inc.
The Estée Lauder Companies Inc.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Alison Carla
CEO: Chief Operating Officer
Amanda Hanowitz
Manager, CEO Global Reverse Mentor Program
Recent News
2024-05-12
2024-05-02
2024-05-01
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