AdventHealth · 23 hours ago
Administrative Assistant
Altamonte Springs, FL
Full-time
Onsite
Entry Level
$18.69/hr - $29.89/hr
1+ years expAdventHealth is a community-focused organization dedicated to uplifting individuals in body, mind, and spirit. They are seeking an Administrative Assistant to provide logistical support for meetings, manage schedules, and ensure professional communication and documentation within the organization.
Health CareHospitalOnline Portals
Responsibilities
Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment
Organizes reoccurring conference calls
Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents
Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling
Makes travel arrangements for assigned leaders and coordinates schedules
Completes expense reports in a timely manner and ensures they are processed by accounting
Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions
Communicates professionally with staff, leadership, outside callers, and visitors
Directs incoming communications according to director’s schedule and priorities
Schedules and maintains assigned leaders' calendars and updates Outlook with current information
Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically
Maintains department inventory of office supplies and equipment, including purchase orders and check requests
Qualification
Required
High School Grad or Equiv
1+ secretarial experience
Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
Ability to remain calm under pressure and adapt to new situations and responsibilities
Demonstrates problem-solving skills, including the ability to effectively solve problems in complex situations
Ability to work independently or in a team environment, demonstrating flexibility in work patterns
Displays professional interactions with all levels of internal and external customers
Must possess basic computer navigation skills and the ability to use technologies needed to perform job duties
Knowledge and skills necessary to address age-appropriate considerations relating to the communication and safety needs of the patient populations served
Excellent verbal and written communication skills, with the ability to effectively communicate in oral and written form and create positive interpersonal relationships
Ability to deal with data of a sensitive and confidential nature and maintain confidentiality
Preferred
Familiarity with Electronic Medical/Health Records
Proficiency in medical terminology
Strong math skills with an ability to understand and work with spreadsheets
Knowledge of intermediate to advanced application of Microsoft Office Suite and patient database systems
Associate
1+ healthcare experience
Cardiopulmonary Resuscitation (CPR)
Benefits
Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits
Company
AdventHealth
AdventHealth is a nonprofit healthcare system providing whole-person care through hospitals, clinics, and virtual services.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$0.25MKey Investors
Florida Blue FoundationKentucky Opioid Abatement Advisory Commission
2025-09-15Grant
2023-10-05Grant· $0.25M
Leadership Team
Clifton Scott
COO Flagler | St. Johns Market
Bela Nand
Chief Medical Officer
Recent News
2026-01-24
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-19
2026-01-15
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