Aston Carter · 5 hours ago
Payroll Specialist
United States
Contract
Remote
Senior Level
$35/hr - $65/hr
5+ years expAston Carter is a corporate talent solutions provider specializing in various fields including accounting and finance. They are seeking a Payroll Specialist to manage payroll for 165 employees, ensuring accuracy and compliance with payroll processes and regulations.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Lead the end-to-end payroll processing activities, including data entry, wage calculations, and payment processing to ensure completeness, accuracy, and timeliness of each cycle
Plan, prioritize, and execute tasks associated with managing regular payroll cycles for exempt and non-exempt employees on a semi-monthly and bi-weekly basis, respectively
Ensure compliance with federal, state, and local laws and tax regulations, including accurate withholding, periodic reporting, and remittance of payroll taxes
Calculate, prepare, present, and post all payroll and benefits-related journal entries and upload into ERP as payroll cycles are transacted
Reconcile all payroll and benefits balance sheet and operational accounts as part of the month-end close process
Provide payroll, headcount, and benefits reporting information to support financial reporting, budgeting, forecasting, and other ad hoc management requests
Collaborate with HR and benefits administration to ensure practices are aligned with policy and cross-processes
Assist in internal and external payroll audits by providing accurate payroll records, documentation, and explanations, ensuring compliance with audit requirements
Review timecards for non-exempt employees with strong attention to detail, focusing on timecard review and meal break penalty oversight (California focus)
Ensure compliance with California meal and rest break laws
Review penalties for missed or late meal/rest breaks, ensuring accurate calculation and remittance of meal/rest break penalties
Audit and reconcile timecard data to ensure penalties and breaks are correctly reflected in wages
Qualification
Required
Bachelor's degree in Accounting, a related field, or equivalent years of work experience
5+ years of experience in payroll accounting, with experience in a dynamic environment with developing processes
Proficiency in Rippling payroll software
In-depth knowledge of California wage-and-hour laws, meal/rest break requirements, and associated penalties
Extensive knowledge of payroll regulations, tax laws, and accounting principles, with a proven track record of ensuring compliance and accuracy in payroll processing
Proficiency in managing multistate payroll environments
Skilled at preparing journal entries and reconciling accounts associated with payroll and benefits including salary, bonuses, 401K, HSA, FSA, PTO, and hourly wages
ERP proficiency required, with experience in Microsoft Business Central and FloQast being a major plus
Strong analytical skills with the ability to reconcile complex payroll accounts, analyze financial data, and provide relevant information
Intermediate Microsoft Excel skills
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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