Beacon Hill · 3 hours ago
Admin Assistant
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$30/hr - $33/hrBeacon Hill is a well-established organization in the transportation sector seeking a proactive Administrative Assistant. The role involves managing office operations, coordinating projects and vendors, and providing support to executive leadership.
Staffing Agency
Responsibilities
Serve as the front‑desk presence, greeting visitors and managing incoming calls
Oversee daily office needs including supplies, mail, logistics, and general coordination
Keep the workspace running efficiently, especially while the team is in temporary space during renovations
Be the central point of coordination who keeps office projects moving forward seamlessly
Track timelines and tasks for ongoing office renovation activities
Communicate with vendors, confirm schedules, coordinate deliveries, and escalate issues as needed
Maintain Excel logs and project trackers at an intermediate level
Provide support to CEO, CFO, CMO, CLO, and Chief of Safety when priorities arise
Assist with planning for board meetings including meals, room reservations, hotel arrangements, and day‑of logistics
Assist with newsletters, press releases, and formatting internal communications
Qualification
Required
Experienced in administrative or office support roles, ideally with exposure to executives
Highly organized, detail‑driven, and able to keep multiple priorities moving
A go‑getter who anticipates needs, jumps in quickly, and follows through
Comfortable speaking with senior leaders, visitors, and external partners
Excel‑savvy at an intermediate level
Friendly and adaptable in a busy office environment
Preferred
Adobe or publishing experience is helpful but not required
Benefits
Medical
Dental
Vision
Federal and state leave programs as required by applicable agency regulations to those that meet eligibility
Company
Beacon Hill
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
Founded in 2000
1001-5000 employees
H1B Sponsorship
Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (94)
2023 (76)
2022 (60)
2021 (77)
2020 (86)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
Recent News
Company data provided by crunchbase