U.S. Department of Veterans Affairs · 5 hours ago
Administrative Officer
Los Angeles, CA
Full-time
Onsite
Mid, Senior Level
$104K/yr - $136K/yr
4+ years expThe U.S. Department of Veterans Affairs is seeking an Administrative Officer to manage all administrative functions within the Neurology Service Line at the Greater Los Angeles VA. This role involves budget administration, personnel management, and ensuring compliance with financial management policies while supporting the clinical services provided by the organization.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Performs budget administration functions
Monitors - reviews - and checks requests for allotment of funds from approved operation budgets
The incumbent utilizes knowledge of financial management policies - guidelines - and best practices to provide overall budgeting and financial management for the service
Incumbent independently prepares and maintains the annual budget plan for all service control points
Through analysis of program goals - priorities - current resources and program data - the incumbent makes recommendations regarding the need for additional budgetary resources - contracts - and equipment
Responsible for coordinating and facilitating the function of all services - clinical and administrative - which interface with the service
The incumbent serves as the primary point of contact (POC) to these services and makes decisions regarding programs and projects as they relate to these areas
Plans - develops - and executes assigned clinical service administrative management program needs
Oversees a variety of functions that includes incoming/outgoing correspondence - records management - publications/forms management - administrative standard operating procedures - administrative internal controls - and organizational files management
Assures that internal systems and procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs - benefits - productivity - and effectiveness
Serves as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management - reorganization/realignment - organization structuring - position management - and manpower utilization
Analyzes mission - management objectives and organizational goals - to determine current and projected personnel needs and potential placement issues
Provides advice and assistance to management in such areas as recruitment initiatives to replace loss of skilled employees - recruitment and hire lag problems - mission or workload expansion - change or decrease - merit promotion requirements/procedures - requirements and procedures to determine employee placements and to effect a variety of placement actions such as reassignments - reduction-in-force - realignments - non-competitive promotions - and details
Conducts a variety of administrative information flow studies - administrative work processes reviews - procedural reviews - improvement studies - etc to provide management with recommendations for insuring optimum utilization of available resources
Manages the organization Training program - assuring all employees are in full compliance with all mandatory training requirements
Serves in the capacity of Contracting Officer Representative (COR)
Develops initial acquisition documents
Writes and defends the requests for funds and conducts all aspects of the contracting process from beginning to end including market research - statements of work (SOW)
The incumbent draws upon knowledge of contracting and acquisition procedures to draft and/or review contract proposals and agreements to assure accurate budgetary - personnel and administrative arrangements
Provides advice to management and staff on contracting and procurement policies and issues
Functions in the capacity of Agency Government Purchase Card (GPC) holder
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement - 02/09/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-12 position you must have served 52 weeks at the GS-11
The grade may have been in any occupation - but must have been held in the Federal service
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization
Examples of specialized experience would typically include - but are not limited to: Experience with administrative and monitoring of administrative support staff; Experience with budget formulation - justification - and execution - financial management and financial reporting; Internal and External department liaison; Complaint resolution; Budget/Financial Management; Employee leave management; Experience with Organizational Chart management; Enforces all policies and regulatory guidance; Development of employee training needs; Records Management; Maintains administrative systems; Experience with distributing work assignments to subordinate staff; Experience as a Contracting Officer Representative
You will be rated on the following Competencies for this position: Administration and Management, Financial Management, Manages and Organizes Information, Managing Human Resources
Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social)
You will receive credit for all qualifying experience - including volunteer experience
Note: A full year of work is considered to be 35-40 hours of work per week
Part-time experience will be credited on the basis of time actually spent in appropriate activities
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
Physical Requirements: Work is primarily sedentary - although some slight physical effort may be required
Manual dexterity is required in operation of a calculator and/or other office machines
Company
U.S. Department of Veterans Affairs
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10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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