IDEA Public Schools · 2 hours ago
Accounting Manager - IPS Enterprises (Immediate Opening)
United States
Full-time
Remote
Mid, Senior Level
$82K/yr - $96K/yr
3+ years expIDEA Public Schools is focused on providing quality education and they are seeking an Accounting Manager to oversee financial reporting processes. This role involves managing payroll accounting, general ledger integrity, and capital asset management while ensuring compliance with accounting standards.
CommunitiesEducationNon Profit
Responsibilities
Review and post payroll journal entries, ensuring accurate coding across all required GL dimensions (e.g., object, fund, location/campus, function, program, region)
Review payroll liability accounts, including federal and state payroll taxes, to ensure accuracy and timely reconciliation
Prepare and record monthly payroll-related accruals, including:
Accrued wages for payrolls earned but not yet paid
PTO liability changes
Earned bonuses and stipends
Employer payroll taxes and benefits related to payroll accruals
Reconcile employee benefits invoices (medical, dental, vision) to payroll deductions and employer contributions
Investigate and resolve benefit variances, including missing terminations, coverage changes, and rate discrepancies
Confirm benefit payments are accurately recorded and properly coded in the general ledger
Ensure employer-paid benefits align with approved budgets and cost allocation methodologies
Perform inter-company payroll reconciliations for shared service arrangements across entities
Perform high-complexity cash reconciliations, ensuring bank balances agree to the general ledger and investigating timing differences, reconciling items, and errors across operating accounts
Reconcile payroll bank accounts, including payroll disbursements, employer tax payments, and employee deductions
Verify payroll funding activity aligns with payroll reports and bank statements
Investigate and resolve reconciling items in a timely manner
Own the accuracy and integrity of the general ledger across all assigned entities and funds
Prepare, review, and post standard and adjust journal entries in accordance with GAAP and organizational accounting policies
Maintain and reconcile key balance sheet accounts monthly, including Prepaid expenses, other receivables, other payables and liabilities, Accrued expenses, Cash and clearing accounts
Ensure all reconciling items are clearly documented, reviewed, and resolved within established close timelines
Monitor balance sheet accounts for unusual trends, aging items, or variances and proactively investigate and correct issues
Ensure proper classification between current and long-term accounts where applicable
Support inter-company accounting by ensuring due-to/due-from balances are accurately recorded and reconciled
Maintain consistent use of required GL dimensions (e.g., fund, object, location, function, program, region) to support accurate financial reporting and compliance requirements
Recognize capital assets from monthly operating expenditures in accordance with organizational capitalization policies and applicable accounting standards
Maintain and reconcile the capital asset subledger to the general ledger, ensuring completeness and accuracy
Manage Construction in Progress (CIP) activity, including:
Recording CIP costs by project and funding source
Reviewing supporting documentation to ensure costs are properly classified and allowable
Monitoring CIP balances and coordinating with finance, facilities, and project stakeholders to identify projects ready for capitalization
Capitalize completed CIP projects to Building Assets upon project completion or placement in service, ensuring proper asset classification, accurate in-service dates and correct useful lives and depreciation methods
Calculate and record quarterly depreciation for all capital assets, including buildings, leasehold improvements, furniture, fixtures, and equipment
Prepare and maintain capital asset roll-forward schedules, reconciling: beginning balances, additions, transfers from CIP, disposals and retirements, depreciation expense and ending balances
Reconcile capital asset roll-forward schedules to the general ledger on a quarterly and annual basis
Track asset disposals, impairments, and retirements, ensuring proper accounting treatment and documentation
Support the timely and accurate completion of monthly, quarterly, and annual close processes in accordance with established close calendars and internal deadlines
Ensure all journal entries, accruals, reconciliations, and roll-forward schedules for assigned areas are completed, reviewed, and finalized on time
Prepare and maintain audit-ready schedules, reconciliations, and supporting documentation for areas under management, including payroll, capital assets, cash, and balance sheet accounts
Maintain clear documentation standards to support transparency, consistency, and repeatability across close cycles
Support interim, year-end, and Single Audit engagements by:
Responding to audit requests and inquiries in a timely manner
Providing complete and accurate schedules, reconciliations, and source documentation
Assisting with audit walkthroughs and internal control testing
Partner with the Comptroller and cross-functional teams to resolve audit findings, implement corrective actions, and strengthen internal controls
Continuously identify opportunities to improve close efficiency, documentation quality, and audit preparedness
Qualification
Required
Bachelor's degree in accounting, Finance, Business Administration, or related field
3–5+ years of progressive experience in financial operations, and accounting roles; nonprofit, education, fund-accounting or multi-entity environments experience is highly preferred
Strong understanding of GAAP, internal controls, financial closing practices, and financial systems
Expertise in payroll, capital asset, general ledger, cash reconciliation, and inter-company accounting
Demonstrated experience supporting monthly, quarterly, and annual close processes, with accountability for timeliness and accuracy
Ability to prepare clear, well-documented workpapers and audit-ready schedules and documentation and supporting interim, year-end, and Single Audit engagements
Experience with multi-entity and inter-company accounting, including reconciliations and shared services cost allocations
Skilled in building productive relationships and providing high-quality support to staff, and cross-functional stakeholders through clear, timely, and purposeful communication
Excellent organizational, reconciliation, analytical, and critical thinking skills
Commitment to accuracy, integrity, and continuous improvement
Ability to work effectively in a multi-entity, fast-paced environment with competing priorities
Preferred
CPA preferred but not required
Benefits
Medical, dental, and vision plans
Disability
Life insurance
Parenting benefits
Flexible spending account options
Generous vacation time
Referral bonuses
Professional development
403(b) plan
Relocation stipend
Company
IDEA Public Schools
IDEA Public Schools believes that each child can go to college.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$3.9MKey Investors
U.S. Department of Education
2017-11-01Grant· $3.9M
Leadership Team
Alejandra Loya
Chief of Staff to CEO & Superintendent
Tarah Burris
Sr. Vice President Partnerships, Persistence, and Completion at IDEA Public Schools
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