Vizcaya Museum and Gardens · 1 week ago
Campaign Coordinator and Prospect Researcher
Miami, FL
Full-time
Hybrid
Mid Level
$57K/yr - $68K/yr
3+ years expVizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida, dedicated to preserving cultural and environmental resources. The Campaign Coordinator and Prospect Researcher provides essential fundraising and operational support for the Campaign fundraising efforts, playing a critical role in supporting campaign planning and execution.
Museums & Institutions
Responsibilities
Coordinate leadership briefings, meetings and tours for donors, prospects, and key stakeholders
Maintain accurate and up-to-date donor and prospect records in the Veevart database
Support campaign logistics including tracking progress toward goals, preparing materials, and coordinating donor recognition
Prepare clear campaign reports for leadership and the Board such as dashboards and progress updates
Support Campaign communications in partnership with Advancement colleagues
Provide administrative support for Campaign activities and perform other related duties as assigned
Conduct prospect research to identify, qualify, and cultivate potential major gift donors including individuals, corporations, and family foundations
Use iWave and other analytics tools to complete wealth screenings, capacity ratings, relationship mapping, and donor propensity analysis
Assess high-net-worth individuals’ philanthropic interests, giving capacity and readiness to give
Provide recommendations to support new prospect assignments and pipeline prioritization
Partner with the Director of Corporate, Foundation and Government Relations to support research and prospect development
Assist the Chief Advancement Officer with portfolio management, meeting preparation, and donor engagement planning
Staff donor portfolios for the Chief Advancement Officer, Executive Director/CEO and Board Chair including scheduling meetings and preparing briefing materials
Track moves management to support strong major gift and principal gift pipelines
Work with Advancement team members to support donor engagement planning and coordination
Achieve meaningful and timely actions that advance Vizcaya’s mission, vision, and strategic plan
Help to sustain and grow Vizcaya’s revenues and participate in pursuing funding opportunities
Proactively promote communication, collaboration, and customer service
Engage in internal committees as appropriate and complete assigned tasks in a timely manner
Create and manage your budget; understand and comply with Vizcaya’s policies and procedures
Qualification
Required
At least 3-5+ years of work experience as a Campaign Coordinator or Prospect Researcher
Bachelor's degree in nonprofit management, communications, or a related field
Analytical skills with current knowledge of prospect research methodologies, donor cultivation practices, and fundraising principles
Experience with donor database systems and prospect research tools
Positive attitude, strong interpersonal skills, excellent writing skills, and attention to detail
Flexibility and commitment to collaboration
Ability to be self-directed, curious, and work independently to meet deadlines
Maintain confidentiality of sensitive donor information and adhere to ethical standards in fundraising and prospect research
English fluency
Proficiency with Microsoft Office
Preferred
Additional relevant work experience, training, internship, and education
Certification in prospect research (CFRE, APRA or similar credentials)
Familiarity with iWave and prospect analytics platforms
Proficiency with AI tools for research, data analysis, and productivity enhancement
Experience in cultural organizations, museums, or historic sites
Experience supporting comprehensive or capital campaigns
Experience with Veevart, Salesforce or comparable donor database systems
Spanish, Haitian Creole and other language skills
Benefits
Generous paid leave
Retirement benefits
Robust medical and other insurance for full-time employees
Company
Vizcaya Museum and Gardens
Vizcaya Museum and Gardens is a National Historic Landmark that preserves the Miami estate of agricultural industrialist James Deering.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Charlotte Donn, APR
Chief Marketing Officer
Maria C. Trujillo
Director of Community Partnerships, Programs and Interpretation
Company data provided by crunchbase