Railroad Commission of Texas · 4 hours ago
RRC - Critical Infrastructure Division - Administrative Assistant IV - Austin HQ
Texas-AustinWork Locations
Full-time
Onsite
Entry, Mid Level
$3,248/mo - $3,248/mo
2+ years expThe Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry. They are seeking an experienced Administrative Assistant to perform highly complex administrative support for the senior directors in the Critical Infrastructure Division, including preparing reports and maintaining filing systems.
GovernmentOil and GasRailroad
No H1B
Responsibilities
Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents for the Division Director
Responds to inquiries related to open records and public information requests concerning the division’s technical programs, administrative processes, procedures, and regulatory activities
Reviews, clarifies, and disseminates information regarding agency programs and procedures, including maintaining and updating online content
Provides administrative support to the Division Support Section Manager by coordinating meetings, conferences, and seminars and preparing related materials
Assists with organizing and filing ad-hoc submissions, reports, and business planning documents in accordance with the commission’s records retention schedule
Supports Critical Infrastructure Division (CID) headquarters and Regional Office staff as needed, including maintaining CID activity files, responding to report queries, and updating procedure manuals. Assists with maintaining, updating, locating, and identifying CID files, including support for ongoing filing projects
Maintains and updates staff rosters, maps, assignment charts, and report obligation tracking tools
Updates procedure manuals and training modules as needed to meet business requirements and performs additional assignments to support workflow and production needs
Assignments may include supporting business processes for other Regional Offices. Performs related duties as assigned
The position may require standing for extended periods while performing copying and filing tasks and the ability to lift boxes weighing up to 20 pounds
Effective verbal, written, and telecommunication skills and the ability to manage multiple tasks are required
Ability to research and analyze data across multiple application platforms
Qualification
Required
Graduation from a standard senior high school or GED
A minimum of two years of professional administrative support experience
Availability to work a standard schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday
Relevant education and experience may be substituted on a year-for-year basis
Proficiency in computer use, including a strong working knowledge of Microsoft Excel, Word, and other Microsoft Office applications
A valid Texas Driver's License with a satisfactory driving record is required
Preferred
One year of experience in business office operations, including communicating rules, policies, and procedures
One year of experience preparing business documents with strong grammar, reading comprehension, and content tailored to the intended audience
Demonstrated experience providing direct administrative support to a senior-level manager or director
Experience editing, publishing, and maintaining online content for an agency-level website
Experience managing both electronic and hardcopy records, including maintaining, organizing, and updating filing systems
Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations
Benefits
Generous paid time off including vacation, sick time, and at least 12 paid holidays per year
Telework options for eligible positions
Flexible work schedules
Retirement pension with a 150% agency match – you can watch this YouTube video that describes this amazing benefit
401(k), 457(b) and Roth
Health premiums 100% paid for full-time employees
Tuition Reimbursement
Wellness and Exercise Leave
Career development programs/opportunities for advancement
Company
Railroad Commission of Texas
Railroad Commission of Texas is a government agency regulating oil and gas operations, drilling permits, and environmental oversight.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brandon H.
Chief Information Officer
Cesar Saldivar, CIA, CFE, CGAP
Chief Administrative Officer
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