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Ultimate Staffing · 9 hours ago

Administrative Assistant

West Palm Beach, FL

Full-time

Onsite

New Grad, Entry Level

$19/hr - $19/hr

Ultimate Staffing is seeking a reliable and detail-oriented Administrative Assistant for a fast-paced office environment. The role involves supporting scheduling, payroll coordination, and general office operations, while working closely with various team members to ensure smooth daily operations.

EmploymentHuman ResourcesManufacturingStaffing Agency

Comp. & Benefits

Hiring Manager

Justine Smith

Responsibilities

Answer and route incoming calls with clear, professional communication

Communicate with elderly clients who may be particular about their needs-requires patience, confidence, and professionalism

Print, forward, or organize email communications to appropriate team members

Perform light paper filing (traditional filing systems)

Maintain and update expiring credentials and staff documentation

Use Matrix software for basic office tasks (training provided)

Assist the Office Manager with ad‑hoc projects and general administrative duties

Support the team in an open‑air office environment while staying focused and productive

Collect and process timesheets submitted via email

Assist scheduler with outreach to caregivers regarding updates or corrections

Help coordinate interviews and application steps for new candidates, including:

Sharing required documentation

Scheduling intake appointments

Arranging in‑office meetings with nurses

Qualification

Matrix softwareMultitaskingInterest in healthcareCommunication skillsOrganizational skills

Required

Reliable, flexible, and detail-oriented

Strong communication skills and professional phone presence

Ability to handle direct, sometimes blunt conversations from elderly clients with grace

Organized, dependable, and able to multitask

Comfortable working in a small team in a shared workspace

Preferred

Interest or experience in caregiving, home care, nursing, or healthcare

Company

Ultimate Staffing

Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.

Founded in 1994

Orange, California, USA

501-1000 employees

http://www.ultimatestaffing.com/

Funding

Current Stage

Late Stage

Leadership Team

Lisa Marez

Partnership Director

Company data provided by crunchbase