NEOGOV · 18 hours ago
Business Office Assistant
Unity, NH
Full-time
Onsite
Entry Level
$18.34/hr - $24.16/hr
1+ years expNEOGOV is seeking a Business Office Assistant to support the day-to-day accounting functions of a long-term care facility. The role involves handling administrative tasks such as billing, documentation, and communication with insurance providers while ensuring compliance with standards and regulations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Receive, distribute and record Resident Trust Fund cash funds generating financial receipts. Reconcile all transactions on a daily and monthly basis, record and file in appropriate locations the documentation of completion. Send quarterly statements within the 30 days of end of quarter per CMS guidelines
Monitor trust account balances so as to spend down and prevent resources from exceeding maximum limits, and prevent in-house purchases for goods or services when funds are not available
Perform online purchasing for residents as needed and distribute goods to units, or place work order for installations of larger equipment (Air conditioners, recliners, etc)
Prepare and submit Representative Payee applications for Social Security Benefit Income, including the Physician Statement for appropriate residents
Submit Administrator Petitions to Probate Court for resolution of resident accounts
Prepare daily deposits, including breakdown sheet for submission to County Finance department
Retrieve remittance advices
Check MyAbility for Medicare remittance advices
Check MMIS for Medicaid remittance advices
Check Availity for Insurance remittance advices
Provide all documentation to the manager for posting in a timely manner
Perform weekly Account Payable transactions, provide all required documentation to the County Finance Office, Monthly Accounts payable reporting, including scanning and filing pertinent documentation
Research of all invoices for accuracy and dispute resolution
Prepare weekly check and monthly cash deposits as needed
Provide customer service to residents, family, guardians or power of attorneys, and peers, to resolve issues and educate regarding financial matters
Responsible for maintaining petty cash for resident trust and facility accounts
Cross train on Business Office procedures and perform as the back-up, ensuring time sensitive accounts receivable processes continue and daily requirements are met when the Business Office Associate is unavailable
Manage postage meter, including supplies, uploading funds, and quarterly reporting
File and manage contracts/agreements
Perform all filing activities as directed by Administrator and Director
Perform all other duties as assigned
Qualification
Required
High school diploma or equivalent
Successfully completed courses in basic bookkeeping, computer skills and office practices
One to two years of relevant work experience, or combination of training and progressively responsible work experience
Knowledge of accounts maintenance practices and methods
Knowledge of accepted office practices
Working knowledge of business English and business math
Ability to perform arithmetical computations with accuracy
Ability to prepare and/or maintain accounting records
Ability to read numerical data with accuracy
Ability to receive, understand and follow oral and written instructions
Ability to operate a variety of office machines, with accuracy, such as: computer typewriter, calculator
Ability to communicate with others professionally, both orally and in writing
Ability to establish and maintain harmonious relationships with others, such as the general public, co-workers, volunteers and other department personnel
Attention to detail required
Mandatory post offer physical and drug testing for new hire
Criminal records check required
Preferred
Associate's degree in business administration or a related field of study
Benefits
Medical - Anthem BC/BS
Dental - Delta Dental
Vision - EyeMed
Long-Term Disability - County paid
Employee Life & Accidental Death and Dismemberment - County paid
Voluntary Short-term Disablity
NH Retirement System
457 Plan
10 Paid Holidays
Earned Time
Referral Bonus
Tuition Assistance
Paid Continuing Education through our online RELIAS program
Tuition Reimbursment
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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