University of North Florida · 11 hours ago
Coordinator, Budgets-School of Engineering
Jacksonville, FL
Full-time
Onsite
Mid LevelThe University of North Florida is seeking a Coordinator for the School of Engineering to manage budgetary and financial aspects of the school. The role involves maintaining comprehensive account ledgers, processing financial transactions, and overseeing staffing and training for student assistants and faculty members.
EducationHigher EducationUniversities
Responsibilities
Maintains comprehensive account ledgers and budgets for the School of Engineering (SOE), including EandG, Auxiliary, Agency, and Foundation funds
Reconciles accounts on a monthly and annual basis to ensure accuracy and compliance
Processes all financial transactions for the SOE, including requisitions, purchase orders, change orders, and blanket accounts
Prepares and submits spend authorizations and travel expense reports for SOE faculty, staff, and students
Manages P-card and T-card transactions in Workday for SOE accounts
Provides detailed fiscal reports to the Director of the School of Engineering, CCEC Dean, and Budget Operations Manager as required
Collaborates closely with the CCEC Budget Operations Manager on all financial matters for the SOE
Oversees and approves timesheets for student assistants and temporary OPS employees
Prepares and processes appointments in Workday for student assistants, graduate assistants, and temporary OPS personnel
Supervises and trains the Administrative Secretary position
Conducts onboarding and assists with hiring new SOE faculty members
Composes correspondence, meeting minutes, and other administrative documentation
Operates office equipment and software (Word, Excel, Access, etc.) to generate reports and compile data for decision-making
Provides receptionist coverage, including answering phones, greeting visitors, and distributing mail, in the absence of the Administrative Secretary
Interprets and communicates University and SOE policies and procedures to faculty and staff
Recommend policy changes or revisions to improve program operations
Advises the unit on the application and implementation of new or updated rules, policies, and procedures
Qualification
Required
Under the supervision of the Director of the School of Engineering at the University of North Florida
providing support to the Director
managing all budgetary and financial aspects for the school
overseeing the budgets and accounts for five distinct cost centers within the School - Civil Engineering, Electrical Engineering, Mechanical Engineering, Advanced Manufacturing Engineering, and the Taylor Engineering Research Institute
Maintains comprehensive account ledgers and budgets for the School of Engineering (SOE), including EandG, Auxiliary, Agency, and Foundation funds
Reconciles accounts on a monthly and annual basis to ensure accuracy and compliance
Processes all financial transactions for the SOE, including requisitions, purchase orders, change orders, and blanket accounts
Prepares and submits spend authorizations and travel expense reports for SOE faculty, staff, and students
Manages P-card and T-card transactions in Workday for SOE accounts
Provides detailed fiscal reports to the Director of the School of Engineering, CCEC Dean, and Budget Operations Manager as required
Collaborates closely with the CCEC Budget Operations Manager on all financial matters for the SOE
Oversees and approves timesheets for student assistants and temporary OPS employees
Prepares and processes appointments in Workday for student assistants, graduate assistants, and temporary OPS personnel
Supervises and trains the Administrative Secretary position
Conducts onboarding and assists with hiring new SOE faculty members
Composes correspondence, meeting minutes, and other administrative documentation
Operates office equipment and software (Word, Excel, Access, etc.) to generate reports and compile data for decision-making
Provides receptionist coverage, including answering phones, greeting visitors, and distributing mail, in the absence of the Administrative Secretary
Interprets and communicates University and SOE policies and procedures to faculty and staff
Recommend policy changes or revisions to improve program operations
Advises the unit on the application and implementation of new or updated rules, policies, and procedures
Computer skills in MS Word and Excel
good organizational skills
attention to details
ability to work independently
Ability to effectively manage multiple administrative tasks, including a complex budget system
Ability to form new procedures and analyze problems
Ability to communicate effectively, both orally and in writing
Ability to interact with the public in a professional manner
Knowledge of computer and software practices
Knowledge of office procedures and practices
Ability and willingness to continually learn new material
Ability to accomplish sound mathematical processes
Company
University of North Florida
University of North Florida is a school in Jacksonville.
Founded in 1965
1001-5000 employees
H1B Sponsorship
University of North Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (15)
2023 (9)
2022 (12)
2021 (8)
2020 (13)
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Parkinson's FoundationU.S. Department of Education
2023-07-25Grant
2023-02-27Grant
2022-09-22Grant· $7M
Leadership Team
Kimberly Mayer
Chief Research Officer (CRO)
Recent News
Crowdfund Insider
2025-11-08
2025-11-05
Jax Daily Record
2025-11-04
Company data provided by crunchbase