JPS Health Network · 10 hours ago
Sr Administrative Assistant
Fort Worth, TX
Full-time
Onsite
Senior Level
5+ years expJPS Health Network is a tax-supported healthcare system in North Texas that employs over 7,200 people. The Sr Administrative Assistant will be responsible for organizing and managing complex schedules for the Executive Director, arranging travel needs, and providing support for departmental events and business office functions.
Health Care
Responsibilities
Prepares, distributes, and maintains written communications (e.g. graphs, outlines, minutes, a variety of correspondence, reports, etc.) in support of effective internal and external project completion
Manages daily calendars for the Executive Director, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinates travel arrangements and create expense reports in a timely manner
Demonstrates computer literacy and proficiency using Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Access, Outlook, etc.) such that word processing, database, spreadsheet, and desktop publishing skills contribute to accomplishing management objectives
Maintains all correspondence and communications received assuring that information is timely disseminated on a need to know basis while keeping management informed of status and/or location of information
Prepares and maintains a variety of policy, procedural, facility manuals, assigned committee minutes, and reports such that materials are current, readily retrievable, organized, and accurate in content
Compiles, transcribes, and distributes minutes of meetings
Prepares professional business communication documents including memos, letters and emails
Interprets and presents oral and/or written data and communications in an effective manner to optimize the conduct of efficient management operations
Receives, screens, and routes telephonic, verbal, and written communication such that priority issues are promptly addressed and subordinate issues receive needed attention
Prepares and maintains departmental schedule with input from departmental leadership
Monitors time and attendance for the entire department forwarding performance improvement feedback forms to appropriate leaders (e.g., Directors, Managers, etc.)
Performs other related duties as assigned
Qualification
Required
High school diploma, GED or equivalent
5 plus years of work experience in an administrative and secretarial capacity
1 plus years of proficient experience using Microsoft Office Suite or similar software to complete work assignments
Preferred
1 plus years of advanced business secretarial training above the high school level
Company
JPS Health Network
The Tarrant County Hospital District, known as JPS Health Network, is a nationally recognized system anchored by John Peter Smith Hospital, a 582-bed facility in Fort Worth.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Stanley C. Adams, MBA
Interim CFO
Colin Werenka
Senior Vice President, Chief Compliance Officer
Recent News
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