Caltrans District 3 · 18 hours ago
ANALYST II
Los Angeles, CA
Full-time
Hybrid
Mid Level
$6,031/mo - $7,547/moCaltrans District 3 is part of the Department of Justice, and they are seeking a Legal Specialist to provide training and support to clerical and legal staff. The role involves ensuring compliance with legal procedures, coaching staff on document management, and developing training materials for legal practices.
Government Administration
Responsibilities
Provide day-to-day training of clerical and legal secretary staff
Be analytical and be well versed in litigation, criminal, and administrative law procedures
Research, develop and train legal secretarial and clerical staff on section specific procedures
Provide guidance and coaching, in all duties required of legal secretarial staff
Ensure all documents and deadlines are proofread, copied, processed (filed and served), and saved in accordance with legal requirements
Provide assistance and coaching to legal secretaries with establishing and maintaining an efficient system for filing correspondence
Have knowledge of state and departmental rules and regulations
Provide coaching and guidance legal secretarial and clerical staff with other internal software applications
Develop and/or update section specific procedures, court structure, other court related procedures
Stay up to date with court requirements, update related court charts and material
Be assigned to various miscellaneous projects by the SSMIs
Qualification
Required
Knowledge of federal, state, California Rules of Court, and Local Court rules
Experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions)
Knowledge of various department supported software such as Word, WestCheck, Legal Solutions, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices, such as Microsoft Teams
Proficient with court deadline requirements and the ability to provide guidance with calendaring of document due dates and court appearances with various legal practice areas including civil, criminal, public rights, and administrative law sections
Ability to provide guidance and coaching in all duties required of legal secretarial staff
Experience with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices
Knowledge of state and departmental rules and regulations
Ability to stay up to date with court requirements and update related court charts and material
Ability to develop and/or update section specific procedures, court structure, other court related procedures, and Departmental or administrative processes
Ability to work closely with legal support leadership
Ability to provide assistance and coaching to legal secretaries
Ability to work independently or in a team environment
Ability to write and communicate effectively
Ability to demonstrate good attendance and punctuality
Ability to use tact and discretion in dealing with confidential and sensitive issues
Excellent organizational skills
Experience working in a legal office, performing legal work
Substantive experience as a legal secretary, paralegal/legal analyst or legal supervisor
Mentoring, coaching and/or training experience
Advanced computer skills
Preferred
Experience in a variety of legal fields such as, but not limited to, civil law, criminal law, public rights, and administrative law
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Company
Caltrans District 3
Caltrans District 3 is a government administration company based out of 703 B ST, Marysville, California, United States.
Founded in 1895Marysville, California, US
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase