Allstate · 6 days ago
Administrative Assistant Specialist
United States
Full-time
Remote
Entry, Mid Level
$30.10/hr - $45.13/hr
2+ years expAllstate is a company that has been protecting families and their belongings for over 90 years. They are seeking an Administrative Assistant Specialist to provide high-level administrative support to senior leaders, ensuring effective calendar management, communication, and coordination of various tasks.
BankingFinanceFinancial ServicesInsuranceInsurTechVenture Capital
No H1B
Responsibilities
Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
Proactively manage complex calendars for senior leaders, ensuring prioritization of critical meetings and deadlines
Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner
Work on a variety of special projects and maintain communication with interested parties
Independently draft/compose routine correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices
Draft and edit professional correspondence, presentations, and reports with clarity and precision
Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
Leverage advanced MS Office skills (PowerPoint, Word, Outlook, Excel) to create polished presentations and manage data effectively
Handle sensitive information, including expense reports and confidential documents, with discretion and integrity
Qualification
Required
Exceptional organizational skills
Polished written and verbal communication
Ability to prioritize, problem-solve, and manage multiple tasks in a fast-paced environment
Strong organizational and time management skills
Confidence supporting officers and senior leaders
Ability to prioritize and manage multiple tasks
Proficiency in MS Office Suite
Discretion in handling sensitive information and expenses
Preferred
4 year Bachelor's Degree
2+ years of administrative experience supporting senior leadership or officers
Company
Allstate
Allstate is an insurance company that offers car, home, and life insurance services. It is a sub-organization of Allstate.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$500M2024-06-24Post Ipo Debt· $500M
2014-01-13Post Ipo Equity
1993-06-11IPO
Leadership Team
Jonathan Adkisson
SVP & General Manager - Direct Distribution
Guy Hill
Executive Vice President, Product Management
Recent News
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