Penn State University · 21 hours ago
Administrative Support Manager
University Park, PA
Full-time
Onsite
Senior Level, Lead/Staff
$56K/yr - $82K/yr
10+ years expPenn State University is seeking an Administrative Support Manager in the Department of Plant Pathology and Environmental Microbiology. The role involves overseeing operations, budget management, human resources management, and strategic planning while fostering a positive and inclusive work environment.
Higher Education
No H1B
Responsibilities
Assist Department Head with preparing various reports and confidential documents
Manage and oversee promotion and tenure process
Manage and oversee administration of budgets
Review and approval of all financial transactions
Management of grants and contracts including labor distribution planning and implementation
Manage and oversee graduate student assistantships and grants-in-aid
Manage and oversee processing of visa sponsorships
Manage faculty Ag Experiment Station federal projects and yearly annual reporting process
Coordinate academic and non-academic personnel actions with College’s Human Resources Office including all limited term appointments
Maintain academic/administrative policies and deadlines
Oversee stewardship and associated activities of departmental endowments and gifts
Help to coordinate and maintain electronic calendar for the Department Head
Supervise and manage department administrative support staff members including interviewing, hiring and training
Provide leadership and foster professional development, with emphasis on creating a positive, inclusive and diverse work environment
Maintain confidentiality in all aspects of departmental affairs
Qualification
Required
The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit with the ability to mentor in order to incorporate professional development and professionalism into the work environment
Supervisory experience is required
Bachelor's Degree
10+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted
Employment with the University will require successful completion of background check(s) in accordance with University policies
Applicants must be authorized to work in the U.S
Preferred
Experience and proficiency in SIMBA, SAP Concur, Microsoft Office Suite (Outlook, Word, Excel, SharePoint/One Drive), Zoom and Filemaker, is preferred
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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