Westchester Medical Center Health Network · 14 hours ago
UNIT SECRETARY
Poughkeepsie, NY
Part-time
Onsite
Entry Level
1+ years expWestchester Medical Center Health Network is seeking a Unit Secretary to assist the professional nursing staff by performing clerical and receptionist functions. The role involves coordinating activities on the unit, maintaining patient charts, and ensuring a clean and safe environment while supporting nursing and physician staff.
Hospital & Health Care
Responsibilities
Provides assistance to hospital staff, patients and their families and visitors, providing information and directions as needed
Answers telephones quickly with professional phone etiquette, takes messages, and responds to inquiries for routine information, relays calls to patients, gives directions, and refers inquiries to nursing and physician staff accurately, in a courteous and timely manner
Answers patient call bells quickly through the system console and notifies nursing staff of patient needs
Coordinates activities on the unit including but not limited to: Directing transportation: Scheduling patient procedures and treatment
Makes appropriate requests for work orders and follows up to ensure completion
Maintains orderly, safe and clean environment within assigned unit
Physician consults; notifies provider and or provider office/service of requested consult and documents task in the EMR
Gathers information for Nursing QI projects
Provides support re: data gathering reporting
Anticipates the needs of the physicians and nursing staff
Consistently is aware of and provides assistance as needed
Communicates with other hospital divisions and Transfer Center
Uses computer applications or other automated systems such as Cerner, Teletracking, Tiger Connect, Forms Fast, Family First and email in performing work assignments as directed by Nurse Leader
Serves as a resource for colleagues and new employees
Assists in orientation of new personnel
Consistently and proactively provides guidance to other staff members
Maintains unit files and logs
Maintains the Medical Record
Establishes and maintains patient charts upon admission and discharge
Prepares patient flow sheets as directed
Duplicates and/or faxes records as necessary
Checks records and forms for completeness and accuracy and makes necessary changes
Processes patient charts after discharge making sure all papers are labeled correctly with patient label and all forms have been collected and filed correctly
Wipes down chart after discharge
Assures adequate level of supplies in the Department
Maintains unit supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders and verifying receipt
Performs other related duties as assigned
Qualification
Required
A minimum of one to two years of experience in an office setting with a working knowledge of medical terminology required
Demonstrates proficiency in Key boarding and other computer skills required to enter orders/charges
High School Diploma or equivalent
Preferred
A minimum of one to two years of experience in an office setting with a working knowledge of medical terminology preferred
Company
Westchester Medical Center Health Network
The Westchester Medical Center Health Network (WMCHealth) is the pre-eminent provider of integrated health care in New York’s Hudson Valley region, serving nearly 2.5 million residents across more than 6,000 square miles.
10001+ employees
H1B Sponsorship
Westchester Medical Center Health Network has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Sean S. Tedjarati, MD, MPH, MBA, CPE
President and CEO WMCHealth Physicians, Advanced Physicians Services
Anthony Frank
Executive Vice President and CFO
Recent News
Crain's New York Business
2025-06-25
Connecticut Post
2025-05-30
Company data provided by crunchbase